41th Session of meetings of
IEEE P802.11
Wireless Local Area Networks Tentative Agenda 
Subject to changes by committee
July 7-11, 1997
Lahaina, Maui, Hawaii
The session starts on Monday, July 7, 14:30
or half an hour after adjournment of the 802 plenary
Objectives for this Session
•	to prepare the documents for future work in the High Speed Study Group including submitting the 5 GHz PAR to SEC
•	to prepare the maintenance PAR for 802.11
•	to start work on the new PHY(s)
•	to prepare a new draft 802.11 if needed
•	to set-up a maintenance procedure
Rough Graphic Outline
Agenda, Monday
1 Opening of session (see details below)	14:30 h
or half an hour after closure of 802 plenary
1.0	Secretary
1.1	Roll call
1.2	Voting rights
1.3	Attendance list, Registration
1.4	Logistics (breaks, lunch, copying, document distribution)
1.5	IEEE Patent Polocy
1.6	Other announcements
1.6.1 Financial report January and May meetings
Agenda, Monday, 2
2 Approval of the minutes of previous meetings
2.1	Irvine meeting	11-97/24
2.2	Sunnyvale meeting	11-97/40
2.3	Matters arising from the minutes
3 Reports
3.1	from the Executive Committee meeting
3.2	from the Standards Board meeting
3.3	from the IISP meeting
3.4	from the ISO/IEC JTC1/SC6 meeting
4 Review of contributions
5 Adoption of the agenda	11-97/45
Agenda, Monday, 3
6	Unfinished Business
6.1	PAR for 5 GHz work
7	New Business
	7.1 Liaison from WinForum
	7.2 Liaison from ETSI
8	Adjourn for subgroups
Refer to rough graphic outline
Agenda, Wednesday
9	Opening					 	 13:00 h
9.1	Roll call
9.2 Document list update
9.3	Agenda update
9.4	Announcements
10	Issues from Resolution/Maintenance Group
11	Issues from Study Group
12	Issues from Conformance Test Group if required
13	Adjourn for subgroups
Agenda, Thursday
14	Opening					13:00 h
14.1	Announcements
14.2	Document list update
14.3	Agenda adjustments
15	Reports from subgroups
15.1	Resolution/maintenance group
15.2	Study group
15.3	Conformance testing group
Agenda, Thursday, 2
16	Unfinished Business
16.1	Output documents
16.2	Next meeting
Objectives for next meeting
Mailing dates
16.3	Other interim meetings required
17	New Business
18	Closure					17:00 h
Future Meeting Schedule
1997
July 7-11 - Hyatt Regency, Maui, Lahaina, HI , Plenary 
September 8-11? - To be determined, Interim for PHY
November 10-14 - Queen Elizabeth, Montreal, PQ, Plenary 
1998
March 9-13 - Hyatt Regency Irvine, CA, Plenary 
July 6-10 - Hyatt Regency La Jolla, San Diego, CA, Plenary 
November 9-13 - Hyatt Regency, Albuquerque, NM, Plenary 

1.	Opening
1.0	Secretary
		George Fishel 
1.1	Roll call
	Mention your name, and the place where you normally work
	You may mention the name of your company
	And other important things you always wanted to say but did not dare to	
1.2	Voting rights
	1.2	Voting rights 
Participation in the debates, moving and seconding is only permitted by voting members, in all 802.11 meetings (at all levels)
Chairs may permit observers to participate in debate
[In study groups all attendees have voting rights]
Voting rights can be earned by participation in 2 plenary meetings within 4 consecutive plenary meetings 
one interim may be substituted for a plenary
participation is to be present in at least 75 % of all meetings in a session
1.2 Voting rights, 2
Voting rights can be maintained by participation in 2 plenary meetings within 4 consecutive plenary meetings
	one interim may be substituted for a plenary
Voting members will get a token to be used at voting time
Voting rights may be lost:
	after failing to pay the conference fee
	after missing two out of three consecutive letter ballots
Current status:
  58		Voting members
   4 		Nearly Voting members
  39		Aspirant Voting members
1.3	Attendance list, Registration
Attendance has to be recorded for voting membership registration
Attendance Record Book guarded by Chris Zegelin
He/she signs for chair and / or presenter
Hands it to the first person attending and waits to see that the person signs quickly (on his own spot) and verifies that he hands it to the person’s neighbour
That person is then responsible for the next person signing quickly (on his own spot) and verifying that he hands it to that person’s neighbour
The last person hands the book back to Chris or to the chair of the meeting
 
1.3	Attendance list, 2
-	Only sign when you attend at least 90 % of the meeting for which you sign; i.e. AM or PM or Eve(ning) part of the session)
-	Sign with your initials (no cross etc).  Do not underline.  Circle the letter corresponding to the meeting you attended when signing (F=full 802.11, P=PHY group, M=MAC group)
-	Only sign in the box designated with the applicable day and part of the day, AM/PM/Eve
-	Never sign ahead
1.3	Attendance list, 3
Check e-mail addresses
* some addresses have been struck, or have a $-sign added to the right
those received complaints from the reflector
please strike your e-mail address if you do not use it
* if you use an e-mail address, please let me know
* if you do not disagree to receiving very long files, mark bulk e-mail with yes
1.3	Registration
Conference fee has to be paid through the registration desk 
Failure to pay causes loss of credit for voting rights and letters to be written
1.4	Logistics (breaks, lunch, printing)
Continental Breakfast
	only for registered attendees
	based on 1 object per person
Coffee breaks 	10 AM and 3 PM
Lunch			noon-- 1:00 PM
Printing: available in the office
After hours access: check with Vic
Any other printers available? 	
1.4	Logistics (copying)
Copying via Stuart Kerry
	Submissions 
In paperform (62 copies) and on diskette
Should have been copied already by submitter
	Interim papers
Ask for document number first
Submit on diskette and in paperform (single copy)
Stuart will provide a form with authorization to copy
Submitter responsible to bring material to copying and pick it up to bring to Stuart 
1.4	Logistics (copying)
Copy service:
Pick-up times: Delivery times:
     8:30		9:00
	12:30		13:0
	16:30		17:00
1.4	Logistics (document distribution)
Document distribution via Pigeonholes mastered by @@
Sign in for a slot (and mark if you stay in this hotel)
Remember letter and number
Letter points to a DAILY FILE
Number points to DAY 
How to pick your papers
1.5	 IEEE Patent Policy
The patent policy is set forth in clause 5 of the IEEE Standards Board Bylaws
IEEE standards may include the known use of patent(s), including patent applications, if there is technical justification in the opinion of the standards-developing committee and provided the IEEE receives assurance from the patent holder that it will license applicants under reasonable terms and conditions for the purpose of implementing the standard. This assurance shall be provided without coercion and prior to approval of the standard (or reaffirmation when a patent becomes known after initial approval of the standard). This assurance shall be a letter that is in the form of either 
1.5	 IEEE Patent Policy 
a) A general disclaimer to the effect that the patentee will not enforce any of its present or future patent(s) whose use would be required to implement the proposed IEEE standard against any person or entity using the patent(s) to comply with the standard or 
b) A statement that a license will be made available to all applicants without compensation or under reasonable rates, with reasonable terms and conditions that are demonstrably free of any unfair discrimination 
1.5	 IEEE patent Policy
Clause 6.3 of the IEEE Standards Operations Manual
Through the working group, the sponsor chair shall request that known patent holders submit a statement either that the patent does not apply to the standard or that licenses will be made available without compensation or under reasonable rates, terms, and conditions. This assurance shall be obtained without coercion and submitted to the IEEE at the earliest practical time prior to the approval of an IEEE standard. The IEEE encourages early disclosure to the working group of patent information that might be relevant to the standard. 

1.6	Other announcements
1.6.1 General information available on diskette, see George Fishel

1.6	Other announcements
1.6.2 Volunteers needed for Thursday evening to prepare mailing.