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RE: IEEE 802 Meeting Attendance

Colleagues,  Since everybody seems to want to try and 2nd guess us on this, I will make 
one more statement to all regarding the risks we may be running on this (see comments 
to Jim & Roger below!), and try to dispel a few bad assumptions that I have seen go by:  

I think the results WILL be meaningful if the message is communicated effectively that we 
REALLY need to know as accurately as possible how many will be actually attending so 
that we can provide adequate meeting spaces, hotel rooms, and food & beverage services.  
You will, of course, need to indicate that they will be the ones who will suffer if they don't 
respond in a timely fashion.  I would expect that the non-responders will be at least partially 
offset by the late cancellers so that we should come pretty close if all they have to do is 
send a reply (put yourself in the TO: or CC: field and the list in the BCC: field).  

*	Pre-Registration data is not useful for this purpose since most folks don't do it until the last minute and many never bother at all.
*	Cancellations never come through until the very last minute so they are of no help either.
*	If we are holding rooms for attendees who do not materialize, there are stiff penalties!  
*	If we don't hold rooms, there won't be any available.  Your choice !!!

This is TOO BIG a risk to just take a chance and hope for the best.  We need to know; 
and we need to know NOW !!!  If we are unwilling to make a diligent effort here, then we 
are surely responsible for the consequences of that lack of due diligence.  

Thanx,  Buzz
Everett O. (Buzz) Rigsbee
Boeing SSG
PO Box 3707, M/S: 7M-FM
Seattle, WA  98124-2207
ph: (425) 865-2443, fx: (425) 865-6721
> ----------
> From: 	Jim Carlo[]
> Reply To:
> Sent: 	Friday, February 16, 2001 3:33 PM
> To: 	Rigsbee, Everett O
> Cc: 	802 @F2F Dawn S; 802 @F2F Darcel Moro
> Subject: 	RE: IEEE 802 Meeting Attendance
> It is easy to send out an email.  The results back will be lousy and
> upredictable. I think you have made your point - and everyone will be
> watching.  About the only thing you can do is monitor cancellations closely.
> Jim Carlo( Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
> TI Fellow, Networking Standards at Texas Instruments
> Vice Chair, IEEE-SA Standards Board
> Chair, IEEE802 LAN/MAN Standards Committee
> From: Rigsbee, Everett O []
> Sent: Friday, February 16, 2001 5:25 PM
> To: 802 J Carlo
> Cc: 802 @F2F Dawn S; 802 @F2F Darcel Moro
> Subject: FW: IEEE 802 Meeting Attendance
> Jim,  See my response to Roger below.  I think most folks have already heard the
> news about corporate cutbacks and know what that means.  We run a BIG risk if
> we just say, "Let it ride!" and go on planning for 1000+ attendees.  If we're only going
> to get 500-600, we need to know that ASAP !!!
> How hard is it to send an urgent email ???
> Thanx,  Buzz
> Everett O. (Buzz) Rigsbee
> Boeing SSG
> PO Box 3707, M/S: 7M-FM
> Seattle, WA  98124-2207
> ph: (425) 865-2443, fx: (425) 865-6721
> email:
> > From: 	Rigsbee, Everett O
> > Sent: 	Friday, February 16, 2001 2:50 PM
> > To: 	'Roger B. Marks'
> > Cc: 	'802 @F2F Dawn S'; '802 @F2F Darcel Moro'
> > Subject: 	RE: IEEE 802 Meeting Attendance
> > Roger,  Although it was very not well expressed by Dawn in her memo, the intent
> > here is to try and gauge whether the recent economic downturn for the HiTech
> > industries was going to have a significant impact on our actual turnout as Jim had
> > noted at the ITU.  If you are 100% confident that the numbers you obtained at your
> > interim last month are going to hold up for March, then that's all you need to report.
> > If on the other hand, you believe there is a reasonable probability that those numbers> 
> > may have softened due to recent corporate belt tightening, then the exercise is indeed
> > worthwhile and just might save us a very expensive surprise in March.
> > We rely heavily on your forensic skills and just want to make sure you understand
> > the nature of the game we have to play to be successful.  A bad call can cost us a
> > lot, both in terms of penalty monies, and in time and effort wasted arranging for
> > overflow rooms that are not needed.  So your help and cooperation would be greatly
> > appreciated on this.  OK ???
> > Thanx,  Buzz
> > Everett O. (Buzz) Rigsbee
> > Boeing SSG
> > PO Box 3707, M/S: 7M-FM
> > Seattle, WA  98124-2207
> > ph: (425) 865-2443, fx: (425) 865-6721
> > email:
> > ----------
> > From: 	Roger B. Marks[]
> > Sent: 	Friday, February 16, 2001 5:46 AM
> > To: 	IEEE 802 SEC
> > Subject: 	Re: IEEE 802 Meeting Attendance
> > I hate to be an obstructionist, but I am not ready to sign on to this request.
> > We already have a process for polling our people as to their intent
> > to attend: namely, preregistration. If the request is to instigate
> > people to make up their minds soon about preregistration, then I'll
> > be happy to pitch in. I can also ask people to cancel if they have
> > preregistered but changed their mind. But just asking people to tell
> > me that they are going to preregister doesn't seem like a worthwhile endeavor.
> > Roger
> > At 3:29 PM -0800 01/02/15, Dawn C. Slykhouse wrote:
> > >To All IEEE 802 Working Group Chairs:
> > >As per Jim Carlo's memo regarding attendees cutbacks,
> > >Buzz has requested that we have each WG Chair poll their group
> > >to check on the number of attendees who are committed to
> > >coming to Hilton Head.
> > >This is very important, as we may need to coordinate more overflow
> > >guest rooms and meeting space.  As well, this will help us anticipate any
> > >and all potential cutbacks.
> > >We would appreciate your response by:   Monday, February 19 or sooner.
> > >Many thanks,
> > >Dawn C. Slykhouse
> > >IEEE 802 Conference Organizer
> > >cc: Darcel Moro and Buzz Rigsbee
> > >Dawn C. Slykhouse
> > >Managing Director
> > >Face To Face Events, Inc.
> > >2699 Iversen Court
> > >Santa Clara, CA.  95051
> > >Tel: 408/241-8906
> > >Fax: 408/241-8918
> > >Email:
> > >Other Email:
> >
> >