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[802SEC] Meeting services requirements meeting minutes

Meeting services requirements meeting minutes.

Met Wednesday November 14, 2001 4p-5p.

Attendees: Dawn, Jim C., Buzz, Bob G., Stuart K., Bob H., Paul N.

The objective of the meeting was to develop a high level set of requirements
to be included in the meeting planner RFP.

The top level requirements are listed below.  Detail must be added to each
requirement and delivered to Buzz-actions/due dates have been assigned as
per the list below.  Buzz will compile the inputs into a top level RFP to be
issued for quote by January 31.  Responses will be due February 28th and the
SEC will make a final decision at the March Plenary.

Top level requirement                              Responsible

1) Equipment management                     Dawn
January 8th

2) Networking                                       Paul N.
December 1st

3) Registration Services                          Buzz
January 8th

4) Bookkeeping Services                        Bob G.
December 1st

5) Attendance record automation            Stuart K.
December 1st

6) Facilities management                         Buzz
January 8th

7) Web management                               Bob O'Hara
January 8th

8) Compile above inputs, generate complete meeting services RFP and issue to
several meeting planner providers                      Buzz
January 31st

9) Competitive bids due                       Buzz
February 28th

10)  Finalize decision                                    SEC
March 2002 plenary

Meeting services requirements meeting minutes.doc