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Re: [802SEC] UL and 802 policy about restriction notices in e-mails.

I have one additional comment on possible wording concerning gratuitous
"Confidential Notices" at the end of emails.

Could we allow the email author to include directly above such a comment a
notice to ignore the posted "Confidential Notice" as not applying to this
email.  That may provide people with a way to post emails from their work
address while they are still negotiating with their employer to find a way
to remove the notice from their outgoing mail to 802 reflectors.

Best regards,

Robert D. Love
President, Resilient Packet Ring Alliance
President, LAN Connect Consultants
7105 Leveret Circle     Raleigh, NC 27615
Phone: 919 848-6773       Mobile: 919 810-7816
email:          Fax: 208 978-1187
----- Original Message -----
From: "Roger B. Marks" <>
To: "Geoff Thompson" <>
Cc: <>
Sent: Friday, July 19, 2002 5:10 PM
Subject: Re: [802SEC] UL and 802 policy about restriction notices in

> Geoff,
> I like everything you propose, but I have some comments on the last
> >Copyrighted works may be accepted as submissions for inclusions in drafts
only with an appropriate release.
> My concern is that we need to have some kind of copyright release for
_all_ submissions. Even if a work is not explicitly copyrighted (by, for
example, some publisher), the author may own rights to it that could
possibly cause us some trouble.
> I adapted this release notice, which is on the 802.16 contribution cover
sheet template, from the TIA statement:
> "The contributor grants a free, irrevocable license to the IEEE to
incorporate text contained in this contribution, and any modifications
thereof, in the creation of an IEEE Standards publication; to copyright in
the IEEE's name any IEEE Standards publication even though it may include
portions of this contribution; and at the IEEE's sole discretion to permit
others to reproduce in whole or in part the resulting IEEE Standards publica
tion. The contributor also acknowledges and accepts that this contribution
may be made public by IEEE 802.16."
> >Copyrighted works may be referenced in drafts and presentations if they
are available on reasonable and non-discriminatory terms.
> I think we should defer to the IEEE-SA policy and language on this. If we
embed specific language into our rules, we may find ourselves out of sync.
> Roger
> >Folks-
> >
> >I just got off of the phone with John Verscaj, Vice President and General
Counsel of Underwriters Labs. He (effectively) said he understands our
position and will not oppose it further. He is investigating options with
the IT Department of UL and with the upper management of UL that will solve
the problem at the UL end. The current situation is that (as far as he
knows) the "Internet E-mail Confidentiality Disclaimer" is automatically
appended to all external e-mails as they leave UL.
> >
> >Until he gets that problem solved I suggested that UL could correspond
with us via fax, postal mail or an outside e-mail account. I said that we
would respond promptly and were happy to work with them.
> >
> >So, as far as I am concerned, this is no longer a priority issue. This
episode does point out that it would be useful to have relevant text in our
P&P. To that end (as promised earlier), I would like to put the following
text in as a proposed addition to the IEEE Project 802 Operating Rules. As
an interested party and voting member of 802.3, I would also propose the
same text for adoption in 802.3, to be removed upon adoption by 802. This is
only because the adoption track for non-controversial issues in 802.3 is
> >
> >Bob O'Hara, please put me down for a November Monday agenda item to
propose the following addition to the Operating Rules:
> >
> >(We currently have no "Procedure" for how to achieve "openness" in our
meetings. I think this is a start on the more general topic. I believe that
the text is an accurate representation of our long standing policy.)
> >
> >++++++++++++++++++++++++++++++++++++++++++++++++++
> >
> >(Proposed documentation of existing) 802 Policy regarding restrictive
> >
> >IEEE 802 operates in an open manner.  To that end, no material submitted
to IEEE 802, or any of its sub-groups, will be accepted or considered if
that material contains any statement that places any burden on the
recipient(s) with respect to confidentiality or copyright. This policy
specifically includes e-mail.
> >
> >Any material that has such a "Confidentiality Disclaimer" on it is not
acceptable. The purpose of such a disclaimer is to transfer some level of
responsibility to the recipient for deciding whether or not it is
appropriate to disclose, use, disseminate, copy, post or otherwise
distribute, the material.
> >
> >IEEE 802 accepts no such responsibility.
> >The most effective way for 802 to decline any such responsibility is to
not accept material with such a disclaimer.
> >
> >Correspondence with 802 groups will not be confidential. It is very
likely that any such correspondence (in addition to being discussed in open
meetings) will be posted in the open portion of our web-site and thus will
be disclosed, disseminated and distributed. Anyone who wishes to correspond
with an 802 group must understand and accept this as a condition of sending
us any documentation. Inclusion of any restrictive notice is contrary to,
and negates, any indication of acceptance of the IEEE 802 policy of
> >
> >Copyrighted works may be accepted as submissions for inclusions in drafts
only with an appropriate release. Copyrighted works may be referenced in
drafts and presentations if they are available on reasonable and
non-discriminatory terms.
> >---------------------------------------------------
> >
> >Best regards,
> >
> >Geoff
> >
> >|=========================================|
> >| Geoffrey O. Thompson                    |
> >| Vice Chair,  IEEE 802                   |
> >| Nortel Networks, Inc.  M/S: P79/06/B04  |
> >| 4655 Great America Parkway              |
> >| P. O. Box 58185                         |
> >| Santa Clara, CA 95052-8185  USA         |
> >| Phone: +1 408 495 1339                  |
> >| Fax:   +1 408 495 5615                  |
> >| E-Mail:               |
> >| Please see the IEEE 802 web page at     |
> >|