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RE: [802SEC] 802 Plenary registration fees


I note you have budgeted significantly less per head in social costs, that
is good, but the costs are still much higher than inflation would justify
from what we were doing during our previous cash pinch.  

I would be interested in our membership's current opinion on cookies.  When
we went through this before, economic conditions were significantly better.
Next year's budget still includes $60-70 per head for refreshments and
social.  (I also recognize the trend by hotels to require minimum F&B
doesn't allow total freedom here.)

A significant cash bump came from the two tier registration fee even though
most of our current lifestyle comes from increased attendance.  With the
problems we had in Vancouver on room pickup, I think we should consider an
additional fee for those not staying in the meeting hotel.  This fee would
increase room pickup and increase revenue (balance depends on the magnitude
of the additional fee).

You have my gratitude for a job well done, but I want to think about these
issues some more and get the advice of my WG before committing to support
the fee increase.  The one thing I unconditionally support you in is the
commitment to a solid financial position for continued operation.


-----Original Message-----
From: Bill Quackenbush []
Sent: Tuesday, October 08, 2002 4:17 PM
To: IEEE 802 SEC
Subject: [802SEC] 802 Plenary registration fees

Members of the SEC,

As I indicated in the Treasurer's report at the closing SEC meeting in
July, we need to increase the Plenary meeting registration fees in order
to maintain a reserve adequate to cover the worst case meeting
cancellation penalties.  This criteria requires that 802 maintain a
reserve of at least $125k to cover the worst case primary hotel contract
cancellation penalty.  To achieve this, the Plenary meeting fee must be
raised to at least $275/$325 beginning with the March, 2003 Plenary
meeting.  I have not yet reviewed the secondary hotel contracts. 
Depending on the penalties in these contracts, the increase may need to
be greater.

The budget through 2003 assuming $275/$325 registration fees is attached.

While it appears that the Treasurer does not need approval to set the
Plenary meeting fees (Section 2 of the LMSC Operating Rules), I request
your support for an increase in the Plenary registration fee of at least
$25, but no more than $50 beginning with the March, 2003 Plenary meeting.