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Bob, This has been the guideline number which we have been operating under for the last 8-10 years that I can remember. I think it is time that we set an official policy for what is an appropriate level of AV service for today’s style of meeting, that can be projected in the budget and covered in our conference guidelines, so that we are not in a constant state of being over budget on AV services. It is unfair that some WG’s continue to work within the guideline, while others request 2, 3, and sometimes 4 microphones for a single meeting. If we establish a guideline for what we believe is appropriate then everyone will have an equal right to that level of service and those costs can be projected in the budget. In the absence of an updated guideline, the old policy will continue to haunt us in the future. There is a large cost differential between 1 microphone and 2 because of the need to add a mixer, and an even larger cost differential to have a wireless microphone or lavaliere. It has been suggested that we might be better off purchasing several wireless microphone set-ups for our own use in those meetings where floor mics or circulating mics would be the preferred solution. Clearly there are several options that need to be explored and perhaps an SEC subcommittee is the right place to consider these and draft a new guideline policy.
When 802.3 requests a floor microphone, it is important to productive conduct of business. This is especially true at closing meetings (802.3ah, 802.3 where motions involve significant comment from participants. I would assume not having the microphone extends an active closing 802.3 plenary by 0:30, so 200 people @ $50/hr. (very conservative) is a productivity loss of $5000.
I obviously have a problem with this arbitrary decision, and am curious as to where this referenced 802 guideline is published.
From: Face To Face Events Inc.
Please note podiums with microphones have been requested for only the meetings which have specified podiums. We have requested long cords on all the microphones. As noted in the 802 guidelines, and confirmed by Buzz Rigsbee, all there is one microphone allowed per meeting with 50 or more attendees. If you have requested more than one microphone please be aware there will only be one microphone in your meeting room and it will be located at the front of the room. Any comments or concerns should be directed to Buzz.
Face To Face Events Inc.