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RE: [Fwd: [802SEC] +++ EC P&P Revision Ballot +++ on WG fiancial operations]

Title: Message
I vote do not approve with the following comments:
section 5.1.x: meeting notice should be 30 days.
section 5.1.x: quotation marks seem to be in the wrong place (end the additional text too soon).
section 5.1.y.1: the EC composition is too large.  It should be reduced to the WG/TAG chair, vice chair(s), treasurer, and secretary, as well as the task group chairs only.  It is not clear if "All vice chairs" and "all secretaries" include those of the task groups, as well as those of the WG/TAG.
section 5.1.y.1 item 4.: "authorizer" should be "authorized" and "approved signers" should be "authorized signers".
section 5.1.y.1 item 7.: is an onerous and unnecessary task to the extent that copies of all invoices are required to be supplied in the required report.  This is supposed to be a report, not a detailed audit.
section 5.1.y.1 item 11.: this does not specify when the review of the interim registration fee by the LMSC EC is required.  By its wording, this could be done after the fees are collected and disbursed, before, or years later.
section 5.1.y.1 item 12.: It seems that fees can be collected in excess of the amount required for the interim session by the hosting WG/TAG from non-members of the hosting WG/TAG, must not be spent on expenses outside the interim hosted, but are not required to be returned.  Do they just sit in the account and accumulated interest?  Can funds from fess collected from non-members be disbursed first, guaranteeing that they are always spent on the expenses of the hosted interim meeting and that any left over funds are from members of the hosting WG/TAG?  I think this item is superfluous and should be replaced with a statement that the fees for interim meetings should be set as a best effort to meet the interim expenses without any surplus.  Any funds remaining after expenses are paid revert to the general treasury of the hosting WG/TAG.
section 5.1.y.1 item 13.: This item is unnecessary.  If the WG/TAG is operating with treasury, complying with IEEE financial procedures, and meeting IEEE audit requirements, there is no need for additional LMSC EC review of WG/TAG expenditures/collections.
section 5.1.y.1 item 22.: remove "and the LMSC EC" from the end of the item.  reasoning is the same as item 13 above.
-----Original Message-----
From: Bill Quackenbush []
Sent: Wednesday, October 08, 2003 9:38 AM
To: IEEE 802 SEC; Karen A Rupp
Subject: [Fwd: [802SEC] +++ EC P&P Revision Ballot +++ on WG fiancial operations]

As a reminder, the closing date for this ballot is Friday October 10, 2003 at 11:59 PM Pacific Time.

The balloting to date is as follows.  Only two ballots have been returned.

    Nikolich -       Approve w/o comment
    Thompson -
    Sherman -
    Rigsbee -
    Jeffree -         Approve w/o comment
    Grow -
    Kerry -
    Heile -
    Marks -
    Takefman -
    Stevenson -
    Lansford -
    Robinson -



-------- Original Message --------
Subject:  [802SEC] +++ EC P&P Revision Ballot +++ on WG financial operations
Date:  Tue, 09 Sep 2003 16:48:05 -0700
From:  Bill Quackenbush <>

Dear EC members,

 Attached you will find the text for an EC Policies and Procedures revision ballot on WG Financial Operations.  This letter ballot was approved at the Friday, July 25, 2003 plenary session.  The scope and purpose of the changes being balloted are as given in the attached ballot document.

The ballot opens September 10, 2003 and closes October 10, 2003 at 11:59 PM Pacific Time (Daylight or Standard as applicable). (Remember if you do not vote or abstain it is equivalent to a DISAPPROVE vote).

please ensure this gets sent to the "802ALL" email list as well.  WG chairs, if you haven't already done so, please invite your WG members to comment through you.