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Dear EC members,
It has been called to my attention that guidelines are needed with respect
to the amount of information that is recorded in the minutes of attendees.
The below Chair's guideline defines those requiquirements. I will update the Chair's guideline document to include this new guideline.
Chair's guidelines on Recording Attendee Information in meeting minutes
LMSC meeting minutes are public documents; therefore a minimal amount of
attendee information should be contained in minutes in order to provide
privacy for attendees.
At a minimum the minutes should record an attendee's name. If meeting
participants are asked to provide their affiliation as per the ANSI
Essential Requirements, then the affiliation information shall be included
in the minutes next to the attendee's name.
Any other personal information, such as email, telephone, address, etc.
should not be included in the minutes.