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188.8.131.52 Resolution of comments, objections, and negative votes
The Sponsor shall make every attempt to resolve comments, objections, and negative votes that are
accompanied by comments. Comments that advocate changes in the document, whether technical or
editorial, may be accepted, revised, or rejected. It should be borne in mind that documents are professionally
edited prior to publication.
Comments received before the close of ballot from persons who are not in the balloting group require
acknowledgement sent to the commentor and shall be presented to the comment resolution group for
consideration. Comments received after the close of ballot will be forwarded to the Sponsor for
consideration at the next update of the standard. If a comment is received as a result of a public review
process, that comment will be addressed by the Sponsor and a disposition returned to the commentor, along
with information concerning their right of appeal.
In order for a negative vote to be changed to an affirmative vote, the Sponsor shall obtain written
confirmation from each voter (by letter, fax, or electronic mail) that indicates concurrence with any change of
his or her vote. If the negative vote is not satisfied, either entirely or in part, the negative voter shall be
informed of the reasons for the rejection and be given an opportunity either to change his or her vote to
“approve” or to retain his or her negative vote during a recirculation ballot.
Changes may be made in the document to resolve negative votes that are accompanied by comments or for
other reasons. All substantive changes made since the last balloted draft shall be recirculated to the
Sponsor balloting group. All unresolved negative votes with comments shall be recirculated to the Sponsor
balloting group. The verbatim text of each comment, the name of the negative voter, and a rebuttal by the
members conducting the resolution of ballots shall be included in the recirculation ballot package.
During a recirculation ballot, balloting group members shall have an opportunity to change their previously
cast ballots. A change to “do not approve,” which is submitted with comments, shall be based only on the
changed portions of the balloted document, clauses affected by the changes, or portions of the balloted
document that are the subject of the unresolved negative votes. If a change to “do not approve” is based
solely on comments concerning previously approved portions of the balloted document, the balloter shall
be informed that the comments are not based on the changed portion of the balloted document and,
therefore, those comments may not be addressed in the current ballot and may be considered for a future
revision of the standard. If the balloter does not agree to change the negative ballot, the ballot shall be
recorded as an unresolved negative without comment.
Further resolution efforts, including additional recirculation ballots, may be required if additional negative
votes (with new technical comments) result. However, once 75% approval has been achieved, the IEEE has
an obligation to the majority to review and publish the standard quickly. Therefore, once 75% approval has
been achieved, the IEEE requirements for consensus have been met. Efforts to resolve negative votes may
continue for a brief period; however, should such resolution not be possible in a timely manner, the Sponsor
should forward the submittal to RevCom.
Copies of all unresolved negative votes, together with the reasons given by the negative voters and the
rebuttals by the Sponsor, shall be included with the ballot results submitted to RevCom. Copies of the
written confirmations from voters that indicate concurrence with the change of their votes from negative to
affirmative shall be included in the submittal to RevCom.
Proposed standards receiving a significant number of unresolved negative votes should be considered by
the Sponsor for trial-use (see 5.7).
Senior Member Technical Staff
BAE SYSTEMS, CNIR
Office: +1 973.633.6344
---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.-----Original Message-----
From: email@example.com [mailto:firstname.lastname@example.org]On Behalf Of John Hawkins
Sent: Wednesday, August 04, 2004 9:58 AM
Subject: [802SEC] P&P question on comment resolution
Forgive the new guy for the dumb question:
In the 802 P&P, Section 184.108.40.206.2 Voting by Letter Ballots, I note the following text in reference to WG letter ballots for recirculation of drafts:
"There is a recirculation requirement. For guidance on the recirculation process see Section 220.127.116.11 Resolution of comments, objections, and negative votes in the IEEE-SA Standards Board Operations Manual."
I'm struggling to find that section of the SA Operations Manual. Anybody know where it is? or what it says?
john---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.