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[802SEC] myBallot issues feedback

Dear EC members,

Please see the below message from Christina Sahr regarding the myBallot
issues that were brought up during the IEEE 802 Task Force meeting at the
March plenary session.  If you have any further questions or issues, please
forward them to Christina.


--Paul Nikolich

----- Original Message -----
From: <>
To: <>
Cc: <>
Sent: Wednesday, March 30, 2005 12:47 PM
Subject: 802 Task Force Meeting 3/16

> Paul
> Thank you for including me on the myBallot discussion during the Task
> Force
> Meeting on March 16th.  I am now back in the office and have prepared my
> notes (issues and responses) below.  Please advise if I missed any thing
> or
> if further clarification is needed. Please distribute to those who were at
> the meeting that need to have this information.
> Issue 1) Special Characters in the comment file upload.
> Resolution:  We are going to provide the user with a better error message
> when the file does not load properly. We will adjust the help pages to
> clearly reflect what is and is not accepted.  we will also offer (in the
> help pages) alternative solutions for uploading comments that have
> "special
> characters".
> The reason special characters cannot be used in the comment is because
> only
> comments containing standard ANSI-ASCII characters may
> be uploaded.  This does *not* include formatting (bold, fonts, italic,
> etc); special characters (symbols, non-ANSI-ASCII characters,
> non-English font sets, smart quotes, etc); nor special constructs such as
> tables, math formulas (other than those that can be represented with
> standard ANSI-CHARACTERS)  or graphics.  If a voter's comments require any
> of these, they should be placed in a Word document and then the word
> document referred to in the comment.   Multiple comments may be placed in
> single word document and referred to as individual comments in the
> upload.
> All of this will be clearly identified in the help pages.
> Issue 2) User should be able to remove their Must Be Satisfied from their
> comment after ballot has closed.
> Resolution: When the ballot has closed, myBallot will lock out all changes
> except to comment resolution until the next cycle (or forever if there
> is no next cycle).  Exceptions such as this (or vote changes) can be
> documented in the comment field by the sponsor, e.g. "Since the close of
> ballot, the voter has indicated that he wants to remove his MSB and this
> comment is considered cleared to the satisfaction of the user."
> The POLICY is that comments, MSBs and votes can *only* be entered into the
> system during the official 'open' periods of initial ballot or
> recirculation. Staff will pursue further policy issues with ANSI and
> possibly consider "vote flipping" for future enhancements.
> Issue 3) Approval of Balance of the Ballot Group is no longer "required"
> by
> the Sponsor Chair.
> Resolution: myBallot does not need a written authorization of the approval
> of balance since the system checks it automatically.  However, the
> sponsor chair can look at the ballot group and provide the WG Chair the
> verbal approval to move to the next step (open the ballot).
> Issue 4) David Law cannot open a ballot
> Resolution:  I believe this is fixed, I have asked David to go into the
> system and verify.
> Issue 5) Days of an invitation is not a full 24 hour day.  Example:  If
> Sponsor opens the invitation on Jan 1 at 12 noon and Staff
> approves the invitation on Jan 2 at 12 noon; the invitation starts at 12
> noon on Jan 2 and remains open for the number of days designated by the
> sponsor/designee (usually 30 days).  However the counting of days begins
> at
> 12 noon on Jan 2 which is really only a half day.
> Resolution: Since Staff approval is needed to start the invitation, and
> approval only can occur during business hours, there will always be a few
> hours lag
> in time.  Staff or Ballot Designee should add one extra day on to the
> invitation days. Example:  If the invitation is to be open for 30 days the
> request should
> really be for 31 days.
> In addition, we will modify the help pages to clearly say that the ballot
> or invitation will run from the day of approval to 11:59pm on the
> requested
> close date.
> Issue 6) Ability to edit comments by the submitter once submitted.  The
> user should be able to delete or at least edit a comment once it has been
> accepted into the myBallot system.
> Resolution: This has been covered before.  Once entered, comments are
> there
> for the duration and can be edited or deleted only by entering a new
> comment
> stating such.  We *do* allow changing the MBS state and vote as often as
> desired *while* the original ballot or a recirc is in progress.

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