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Re: [802SEC] [STDS-802-16] Fwd: venue choices for March 2009 802 Plenary Session

Here are the results of the straw poll at the 802.16 Closing Plenary  
on Thursday:

71 Rome
60 Vancouver
61 other locally-hosted session


Begin forwarded message:

> Colleagues,    Please see the attached summary of our final venue
> choices for March 2009.  Please share the information with your
> respective Working Groups during your interim sessions and give us
> your and/or your WG response on preferences.  We need to close on this
> choice very shortly now or we will lose the options.  We still have an
> option for Geneva for March 2011 that we can pursue.
> Thanx again for your cooperation and support.      :-)
> Thanx,  Buzz
> Dr. Everett O. (Buzz) Rigsbee
> Boeing IT
> PO Box 3707, M/S: 7M-FM
> Seattle, WA  98124-2207
> Ph: (425) 373-8960    Fx: (425) 865-7960
> Cell: (425) 417-1022
DATE: Tuesday, September 4, 2007
FROM: Dawn Slykhouse, IEEE 802 Conference Organizer
SUBJ: Future Venue Options for March 2009 -- Rome, Italy or  
Vancouver, Canada

This memo is to provide you with the information regarding two venue  
options for the IEEE 802 March 2009 Plenary Session. We would like  
you to discuss these two options with your Working Groups, take a  
straw poll, and send us the results and any feedback from your Group
by: Friday, September 21, 2007.

A.) Option #1 - Rome, Italy:
* Meeting Dates: March 8-13, 2009 - Anticipated Attendance- 800 to  
1000 * non-NA Venue/Location: new Rome Marriott Park Hotel - just  
outside Rome, Italy, with largest hotel conference center in Europe,  
an excellent meeting location, however it is VERY expensive !!!
* Guest Room Rates: ~$255/$280US Single/Double occupancy including  
breakfast and 10%-VAT * Meeting Expenses:
    o F&B: fairly high pricing (50-70% more than US Venues)
    o Meeting Room Rental: >$400,000US including 20%-VAT for the week
    o AV/Electrical: high pricing (AV: 60% more than US Venues -
Electrical: >$10K, free in US)
* Necessary Registration Fees for a break-even session: {can be  
reduced with funds from 802 treasury}
    o Pre-Registration: $800.00US (>60-days prior to session start)
    o Web-Registration: $1,000.00US (60 thru 10-days prior to session
    o On-Site Registration: $1,200.00US (10-days prior to session  
start) * Meeting Space Internet Access: >$13,400US+ 20%-VAT for  
shared 30Mb/ s for the week

B.) Option #2 - Vancouver, Canada:
* Meeting Dates: March 8-13, 2009, Anticipated Attendance - 1200 to  
1400 * non-US Venue/Location: Hyatt Regency and Fairmont Hotel,  
Vancouver BC, Canada, great downtown location, with easy access,  
great restaurants & shopping, and a very-good value deal !!!
* Guest Room Rates: ~$170US, single/double occupancy, includes  
complimentary High Speed Internet Access in the guest rooms at both  
* Meeting Expenses:
    o F&B: average pricing (similar to US Venues)
    o Meeting Room Rental: complimentary meeting space at both hotels
    o AV/Electrical: average pricing (similar to US Venues) *  
Necessary Registration Fees for a break-even session: {normal fees}
    o Pre-Reg: $400.00US (>16-days prior to session start)
    o On-Site: $500.00US (16-days prior to session start) * Meeting  
Space Internet Access: FREE for shared 30Mb/s for the week

Unfortunately Geneva, Switzerland at ITU Headquarters was not  
available during our March 2009 dates, but we have an opportunity for  
March 13-18, 2011 to pursue, if we can get an ITU-hosted session deal.

Please contact us if you require any further information.

Thank you for your cooperation and support.


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