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Re: [802SEC] Proposed process to choose March 2011 802 Plenary

What about the 2010 nNA slot???  If I recall correctly, we were thinking of
Geneva, but that's certainly not tied down as far as I know.


> -----Original Message-----
> From: owner-stds-802-sec@LISTSERV.IEEE.ORG 
> [mailto:owner-stds-802-sec@LISTSERV.IEEE.ORG] On Behalf Of 
> Roger B. Marks
> Sent: Tuesday, November 27, 2007 11:22 PM
> To: SEC
> Subject: [802SEC] Proposed process to choose March 2011 802 Plenary
> Folks,
> I think it's time to plan the process for choosing the site of the  
> March 2011 802 Plenary. I recommend we try a new approach.
> In my view, the best path to success is to work with a local 
> host who  
> wants our session and will be willing to put its name and 
> credibility  
> on the line to make sure it goes right. I have some experience in  
> this area. I served as the Meetings and Symposia Chair of an IEEE  
> Society that threw an annual Symposium for around 8,000 to 10,000  
> people. The event is big enough that the site is chosen annually  
> eight years in advance. Still, the competition to host is 
> strong, and  
> it is not unusual to have three proposals from which to choose. The  
> process involves a request for proposals, a site visit 
> committee, and  
> a formal site selection process. Proposals are selected based on  
> location, facilities, costs, the interest of the local 
> community, and  
> the commitment of the local organizing committee. The results are  
> great. The locals want the Symposium, and they work hard to deliver  
> one that people will remember. [Since I served as Vice Chair of one  
> of those local committees, I know how hard people work to pull off a  
> successful event to which their name is attached.]
> Long ago, I used to organize 802.16 interim sessions myself when I  
> had no other option. I always chose a site near my home. Sometimes  
> people would say something like, "Hey, let's meet in Rio; that would  
> be a great spot." I would say, "Sorry; I know Denver; I don't know  
> Rio." Eventually, I developed a simple site selection process based  
> on host proposals. Now, when someone asks for Rio, I say "Great, why  
> don't you make a proposal?" Every four months, when we choose 
> a site,  
> we have at least one proposal to consider, and we have had as 
> many as  
> four at once. We get, for the most part, committed local members who  
> convince their company to join in and, in the best cases, 
> bring along  
> the local industry, academic, and government communities.
> I think that 802 is in a similar situation now. Buzz knows North  
> America like I know Denver. We can tell Buzz to go make a meeting in  
> Rio, but we may not be happy with the results, and we may not build  
> any lasting relationships.
> I suggest that we seek proposals to host the March 2011 Plenary and  
> make a choice at the July session. Here is a specific 
> timeline to get  
> there:
> (1) by 31 January: IEEE 802 Executive Secretary issues a 
> draft set of  
> facility requirements and issues a Request for Interest (RfI) 
> seeking  
> a letter of intent from any prospective hosts.
> (2) 7 March: Deadline for letter of intent that would name  
> prospective host and venue but without a firm commitment to host.
> (3) 21 March: 802 EC approves a request for proposals (RfP),  
> including facility requirements and hosting specifications, with a  
> specific submittal template to allow ready intercomparison. 802 EC  
> also authorizes travel expenses for site visits to prospective hosts  
> identified by letter of intent.
> (4) 20 June: Deadline for host proposals issued in response 
> to the RfP.
> (5) 1 July: Executive Secretary submits report summarizing proposals  
> and results of site visits.
> (6) 14 July: During a tutorial slot, host candidates overview their  
> proposals.
> (7) 18 July: 802 EC votes to accept a proposal.
> Note that this would not require any EC action before the March 802  
> Plenary. We just need Step (1) to kick it off.
> The RfP could specify that we are particularly seeking venues 
> outside  
> North America and would expect to give them preference. We 
> could also  
> be rigid about this, but my personal opinion is that we should be  
> flexible, retaining the option to choose a North American site if  
> that was the only reasonable option. Anyway, the RfP would be 
> subject  
> to EC discussion.
> If we take an approach like this, I have a lot of confidence that we  
> will get a good response. I am committed to working with prospective  
> hosts to get us at least one solid hosting offer outside 
> North America.
> I welcome your thoughts on this proposal.
> Roger
> ----------
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This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.