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John-I do not feel comfortable with your suggestion to use IEEE staff travel policy. While we are unlikely to have problems domestically, I have observed several occasions when I was out of the country and staff travel expenditures were running (I would estimate) 3 times what the volunteers were typically spending. For example, IEEE puts its staff into business class for air travel far more readily than such privileges are made to many of our volunteers. I'm not particularly worried about Buzz on this issue, especially for the Orlando meeting. I am very concerned about setting a precedent (explicitly or otherwise) to tie us to a travel policy that is more generous than the ones governing those who are funding this ordinary expense.
I think we are on thin ice on this issure anyway. If this vote were put to 802 at large, it would be a tough sell for any funding of this sort. To put in place a funding policy more liberal than what is common in industry at the moment is a bad idea.
Geoff On 1/27/10 2:24 PM, James Gilb wrote:
All Forwarded on behalf of John Hawkins. James Gilb -------- Original Message -------- Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding Date: Wed, 27 Jan 2010 15:55:58 -0500 From: Hawkins, John<firstname.lastname@example.org> To:<email@example.com>,<firstname.lastname@example.org> Thanks James, I understand and respect your rationale. Is there anything that I could do in terms of the language to accommodate you? I don't see it but perhaps you want to suggest some language. In answer to your first point: I would handle it the same way I handled Arnie, and that was to use the IEEE staff travel policy as a guideline. But I don't know how to solve your second and third points in the short term. (I'm on the road so can you please send this to the reflector on my behalf?) John ----- Original Message ----- From: ***** IEEE 802 Executive Committee List *****<STDS-802-SEC@ieee.org> To: STDS-802-SEC@LISTSERV.IEEE.ORG<STDS-802-SEC@LISTSERV.IEEE.ORG> Sent: Wed Jan 27 14:53:03 2010 Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding Dear John I vote Disapprove for the following reasons: 1) We do not have a procedure for approving "reasonable and customary expenses" or a policy that determines what is "reasonable and customary". Who will review and approve the expenses? Are there any limits to the type of expenses that are covered (e.g., laundry, fitness room fees, airfare, taxi, rental car, hotel, meals, etc.). Is there are per diem limit for meals? Before we embark on this path, we need to have policies in place to handle this. 2) The 802 EC has not developed a policy on which members should have expenses reimbursed. Is there a reason that one member has their expenses partially covered and others do not? 3) All EC members have current endorsement letters promising to cover all expenses through the March 2010 meeting. One purpose of the letter is so that the Sponsor knows that it will not be required to cover any of those expenses. If we want to create a new policy going forward, then we should discuss that in the March meeting. James Gilb 802 Recording Secretary John Hawkins wrote:Folks, Paul has authorized the following motion for your consideration. Based on our previous discussion on the topic, this is what I think can get us an answer to this question to cover the next meeting. Much more discussion will follow in Orlando on the longer term solution. For now, please vote your preference one way or the other. Motion: Without precedent, the EC approves the use of IEEE 802 resources for reimbursement of reasonable and customary expenses for Buzz Rigsbee, such that he may continue to execute his duties as the IEEE 802 Executive Secretary, for the March 2010 plenary. Such reimbursement will be not to exceed $1,000 Moved: John Hawkins Seconded: Steve Shellhammer Start of ballot: Tuesday 27th January, 2010 Close of ballot: Saturday 6th February, 2010, 11:59PM EDT Early close: As required in subclause 126.96.36.199 'Electronic Balloting of the IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations Manual, this is notice that this ballot may close early once sufficient responses are received to clearly decide a matter. ---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv. ________________________________ CIENA CORPORATION ---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.