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Re: [802SEC] +++ 10-day EC Email Ballot +++ Definition of hotel stay

I vote No.

I understand the rationale for having the need to define a "stay"
I believe that when the original motion was passed, that a "stay" was not explicitly stated as one, but was clearly enacted as one. I think that having more than one night will open another issue, and that is of those who are only staying one night (two days)...while we ask all to pay the full registration even if they attend only 1 hour of the meeting, I don't believe it is rational to mandate more than one night (even for those who might be local to the venue). I think that if someone was local to the venue, the two night stay requirement would be greater than the fee in most cases. The rational for the fee is to encourage people to stay in our contracted venues. We have a risk of being charged a penalty for not filling the contracted block of nights.

If we find that we are loosing too much revenue/nights on the block, we will just have to raise the registration for all to compensate/subsidize those that are unwilling/unable to stay at the contracted Hotel in order to pay any penalty that may arise.


----- Original Message ----- From: "James P. K. Gilb" <>
Sent: Tuesday, October 05, 2010 2:25 PM
Subject: [802SEC] +++ 10-day EC Email Ballot +++ Definition of hotel stay

Dear 802 EC members

Paul Nikolich has delegated the conduct of the EC electronic ballot on the following motion to me.

In the November 2009 meeting, the EC passed the following motion:

"IEEE-802 Registration Procedures will be effective for the March 2010 meeting as follows: 1) We will advance the registration cut-off date by 2-weeks, from 17-days prior to the meeting, to 31-days prior to the meeting. 2) We will advance the hotel room-block cut-off by the same amount so that both occur on the same date.
3)  We will adjust the Session Registration Fees to the following formula:
o Web Early-Registration Fee (prior to 31-day cut-off) will remain at $400.US o Web Registration Fee (after the Early-Registration cut-off but at least 7-days before start of session (Monday) will now be $500.US o Late Web or On-site Registration (less than 7-days before or during the session) will now be $600.US 4) A $300.US surcharge will be added to the registration fee for those attendees not booking and staying in the 802-contracted hotel. Proof of hotel stay will be required to prevent the surcharge."

The purpose of this motion is to clarify what a "hotel stay" means. Accordingly, the motion is as follows:

Moved that "In order to avoid paying the $300 US surcharge on the registration, a hotel stay is defined as at least two nights booking and staying in the 802 contracted hotel. The effect of voting no on this motion is that a hotel stay is defined as at least one night booking and staying in the 802 contracted hotel." Effective beginning with the November 2010 meeting.

Move: Gilb
Seconded: Law

Note that although I am moving the motion for the purpose of resolving this issue, I will be voting no as I believe that the original motion is clear that only a single night is required by the wording.

Start of ballot: Wednesday 5 October 2010 Close of ballot: Friday 15 October, 11:59PM AOE

Early close: As required in subclause 'Electronic Balloting' of the IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations Manual, this is notice that, to ensure the release is provided in a timely manner, this ballot may close early once sufficient responses are received to clearly decide a matter.

James Gilb

This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.