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Re: [802SEC] Proposal for Editions


While a reasonable IEEE-SA wide policy, it does little to help the most active 802 standards.  

1.  We have already learned that we have to create consolidations in some WGs simply to manage the continuing amendment of the standard.  (This policy will not change that.  If this were a rule rather than a pubs policy, then we would be in violation of the statement that a consolidation shall only be prepared for a revision.  But if it is read only referring to pubs staff then there isn't an issue, only no help to our needs.)

2.  Four months is a significant problem.  In my 802.3 experience it has been difficult to find a period of 1 year in which to do a revision.  The 3 year, 3 amendment rule has to be satisfied and some of our standards will have a half dozen or more approved amendments/corrigenda and a few new amendment projects in process when we try to slot a revision into the flow of new projects.  While we can typically give a 4 month heads-up for when we plan a revision, it will typically be triggered when the last amendment to be included in the revision is approved.  (No new amendments are expected to complete within a year or so.)  At that point, the latest amendment needs to be prepared for publication and then consolidated into the revision draft, then maintenance changes need to be consolidated into the draft in preparation to go to WG ballot.  Either volunteers have to merge the approved draft into the staff prepared revision draft (with publication changes possibly being missed),!
  or we have to find a longer gap into which the revision can be slotted, or staff has to be willing to accelerate the consolidation of a virtually complete amdnement/corrigenda.

Fortunately, publication staff has been willing to work with us in recognition of these needs, but the policy certainly doesn't specify what we need. 

On the other hand, if all amendments and corrigenda were published as consolidations (editions) pubs staff would not have to handle the amendment/corrigenda twice (publish and then consolidate), our balloters and users of the standard would not be faced with trying to make sense of a standard composed of a big set of documents with stacked changes and order specific changes, and we would be making fewer errors by consistently having a solid single base standard (not a base standard with separately published amendments and corrigenda that are part of the standard).


-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [] On Behalf Of Paul Nikolich
Sent: Tuesday, September 27, 2011 6:48 AM
Subject: [802SEC] Proposal for Editions

Dear EC members,

Attached is a proposal from the SA regarding a guideline for consolidations (also known as editions or roll-ups).  I've reviewed it and it looks like a reasonable process. The one gap I would like filled is the time for the SA to respond to a WG Chair 'request for consolidation' be defined (one week, perhaps). 

Please review the guideline and provide feedback to the EC reflector and Karen McCabe.  Thank you.



This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.