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Re: [802SEC] Updated files for Telecon on June 5th 10am ET



Geoff -

802.1 has always operated without treasury - we expect the financial
details of our Interims to be handled by whoever is sponsoring the meeting.
So far I have not needed to call on the $200 "allowance", but I may do so
in July to reimburse the cost of buying a copy of the 1905.1 Sponsor ballot
draft.

Which obviously begs the obvious question as to what constitutes reasonable
expenses that would be reimbursed under that "allowance".

Regards,
Tony



On 5 June 2012 13:24, Geoff Thompson <thompson@ieee.org> wrote:

> Nancy-
>
> Your example does not prove the need for two reasons.
> 1.  Interims are not funded from the 802 Treasury.  There is a "Wireless
> Treasury" and 802.3 has its own (modest) treasury.  I'm not sure about 802.1
> 2. Each WG Chair already has a $200 "allowance".
>
> (It might well be time to up the $200 number.  It has been there for a
> very long time.  On the other hand, it doesn't get used very often)
>
> Geoff
>
>
> On 46//12 8:48 PM, Nancy Bravin wrote:
>
>> Dear James, a
>>
>> Yes, this is true, and maybe the example is not a good one, but lets look
>> at another. Once at a venue, all contracts signed, capacity and wireless
>> systems are promised
>> to take care of the needs of a meeting. Some partners and Chairs arrive
>> early to get things going, at an interim this may not include all voting EC
>> members. And, as has happened
>> before, what is needed is not what is provided putting in jeopardy the
>> wireless abilities for the meeting. The partnership of 802 members/ and the
>> for profit business trusted
>> partner goes into action to make things right, get the venues contractors
>> there to tell them how to rectify the situation.  But alas, not all the
>> equipment
>> is available instantaneously, and some things need to be bought on the
>> spot, paid back by the venue, yet at any amount, who is there should it be
>> ahead of time
>> or it is an interim to authorize anything?   Contingencies do happen, so
>> at the least, One of the Chairs that arrives early enough to authorize
>> such expenses, even to be paid back or deducted by the venue has to
>> happen, has happened, and luckily the Chair who was there took care of the
>> situation
>> with the trusted for profit partner.  Where to put this in the Chairs
>> rules at an interim or otherwise?
>>
>> No one expects these things…but they do, on occasion happen. OF course
>> the EC would approve after the fact, it is the after the fact that worries
>> me.
>> But I will yield to your judgement.
>>
>> Sincerely, Nancy
>>
>>
>> On Jun 4, 2012, at 6:49 PM, James P. K. Gilb wrote:
>>
>>
>>
>>> All
>>>
>>> I disagree on point 1.  If those positions need additional funding, then
>>> we should put it into the contract and not in the OM. Furthermore, two of
>>> our service providers are for-profit business (a good thing) and the
>>> purpose of the money is to defray the cost for volunteers, not for
>>> businesses.
>>>
>>> I, for one, would like to know what are "appropriate expenses".  I don't
>>> think we should put it in the OM, but rather in the Chair's guidelines.  I
>>> think that "appropriate expenses" might include:
>>> - Food and drink for celebrating a major milestone (e.g., cake and
>>> sparkling apple juice).
>>> - Recognition gifts/awards for service to 802 or one of its sub groups
>>> - etc.
>>>
>>> As for 2), I agree with Clint that we should make sure that each venue
>>> is explicitly approved by the EC.  It can be a consent agenda item, or
>>> failing that, we can consider it on an email ballot.  I would also suggest
>>> that we explicitly approve any future sites (including those already
>>> scheduled) at our next meeting (or earlier, if Clint needs to approve money
>>> for them).  The EC Treasurer can then keep track of when each meeting venue
>>> was approved by the EC.
>>>
>>> James Gilb
>>>
>>> On 06/03/2012 12:38 PM, Everett O. (Buzz) Rigsbee wrote:
>>>
>>>
>>>> Hi Clint,    I have two comments to make on your slides:
>>>>
>>>> 1.  We need to include the meeting manager, the network manager, and the
>>>> meeting planner in the list of persons authorized to make the $500
>>>> expenditure between each plenary session, since they are the persons
>>>> who are
>>>> most often called upon to make needed expenditures in support of session
>>>> arrangements for items such as printers, PC support items, badge stock&
>>>> expendables, gifts&   plaques, flowers, etc.
>>>>
>>>> 2.  It has always been the convention that all meeting site selection
>>>> decisions are presented to the EC and voted upon explicitly as part of
>>>> the
>>>> EC closing meeting.  It is only a very recent trend that such decisions
>>>> were
>>>> pushed off of the EC agenda for lack of time and therefore not
>>>> explicitly
>>>> voted upon.  Hopefully our new rules will ensure that site selections
>>>> are
>>>> given higher priority on the agenda so that those decisions are
>>>> correctly
>>>> documented.
>>>>
>>>> Thanx, Buzz
>>>> Please note my contact info:
>>>> Dr. Everett O (Buzz) Rigsbee
>>>> IEEE-802 LMSC Meeting Manager
>>>> 7750 80th Place SE
>>>> Mercer Island, WA  98040-5912
>>>> ph/fx: 206-236-2229
>>>> cell: 206-818-4978
>>>> SkypeID:  BRigsB
>>>> BRigsB@ieee.org
>>>>
>>>>
>>>> -----Original Message-----
>>>> From: owner-stds-802-sec@ieee.org [mailto:owner-stds-802-sec@**ieee.org<owner-stds-802-sec@ieee.org>]
>>>> On
>>>> Behalf Of Clint Chaplin
>>>> Sent: Sunday, June 03, 2012 11:05 AM
>>>> To: Jon Rosdahl
>>>> Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
>>>> Subject: Re: [802SEC] Updated files for Telecon on June 5th 10am ET
>>>>
>>>> Enclosed are the slides for my agenda item.
>>>>
>>>> On Sat, Jun 2, 2012 at 10:23 PM, Jon Rosdahl<jrosdahl@ieee.org>
>>>> wrote:
>>>>
>>>>
>>>>
>>>>> Agenda File Updated
>>>>>
>>>>> https://mentor.ieee.org/802-**ec/dcn/12/ec-12-0019-01-00EC-**
>>>>> agenda-for-ju<https://mentor.ieee.org/802-ec/dcn/12/ec-12-0019-01-00EC-agenda-for-ju>
>>>>> n-5th-interim-telecon.xls
>>>>>
>>>>> Slides to use for the Call
>>>>>
>>>>> https://mentor.ieee.org/802-**ec/dcn/12/ec-12-0018-00-00EC-**
>>>>> ec-interim-te<https://mentor.ieee.org/802-ec/dcn/12/ec-12-0018-00-00EC-ec-interim-te>
>>>>> lecon-jun-5-2012.pptx
>>>>>
>>>>> Regards,
>>>>> Jon
>>>>> 802 EC Exec Sec
>>>>>
>>>>>
>>>>>
>>>>>
>>>> ------------------------------**------------------------------**
>>>> ----------------
>>>> ---
>>>>
>>>>
>>>>> Jon Rosdahl                          10871 North 5750 West
>>>>> hm:801-756-1496                   Highland, UT 84003
>>>>> cell:801-376-6435
>>>>> office: 801-492-4023
>>>>>
>>>>> A Job is only necessary to eat!
>>>>> A Family is necessary to be happy!!
>>>>>
>>>>> ----------
>>>>> This email is sent from the 802 Executive Committee email reflector.
>>>>> This list is maintained by Listserv.
>>>>>
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Clint (JOATMON) Chaplin
>>>> Principal Engineer
>>>> Standards&   Technology Enabling
>>>> Advanced Technology Lab
>>>> Samsung Electronics US R&D Center
>>>>
>>>> ----------
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>>>>  This
>>>> list is maintained by Listserv.
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