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Dear EC members,
As a result of the recent deliberations that the 802 EC has been
engaged in it is my opinion the IEEE P&P is vague and/or silent
regarding a 'private letter ballot' process.
Yet it is important for us to have such a process in order to
make the occasional confidential decision outside our normal
face-to-face meeting opportunities. Therefore, I have defined
the mechanics for the 802 EC to use in a private letter ballot
The intent is to have this shall serve as a '802 Chair's
Guideline' until our 2nd vice chair leads a more formal incorporation
of a 'private letter ballot process' into the 802 set of rules.
---Chair's Guideline: 802 EC private letter ballot process---
1) The motion and duration of an 802 EC private letter ballot
shall be made public by the 802 EC chair announcing it to the 802 EC
reflector not later than the start of the ballot.
2) The discussion and voting shall occur via a private email
distribution list in which the participants are limited to EC members
and others as determined by the 802 EC Chair as appropriate.
3) The 802 EC Chair may conduct of the private email ballot or
delegate it to an 802 EC member. The 802 EC member conducting the
ballot is responsible for confirming all parties defined in (2)
have visibility to the private email discussion and voting.
4) At the conclusion of the ballot, the vote results shall be
tabulated and made public via the 802 EC reflector by the person
conducting the ballot.
I believe the above complies with the IEEE 802 EC's openness and
transparency requirements for conducting business related to
confidential matters. If I missed something--please feel free to
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