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<<<Chairs please forward to your respective groups>>>>
MEETING ANNOUNCEMENT IEEE 802 Plenary Session – July 14-19, 2013 Geneva, Switzerland
April 12, 2013
The July 2013 IEEE 802 Plenary Session will take place July 14-19, 2013 in Geneva, Switzerland at:
International Telecommunication Union (ITU)
Place des Nations, 1211 Geneva 20, Switzerland
The following IEEE-802 Working Groups will be participating: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN EC Study Group.
Registration ( http://802world.org/plenary ) is available now.
Registration Fees and Deadline Dates:
Early Registration: $500 US for all attendees (no group hotel stay required)
Before 6pm Pacific Time, Friday, May 24, 2013 (UTC Time: 1am Saturday, May 25, 2013)
Standard Registration: $600 US for all attendees (no group hotel stay required)
After Early Registration and before 6pm Pacific Time, Friday June 28, 2013 (UTC Time: 1am Saturday, June 29, 2013)
Late Registration/On-site: $800 US for all attendees (no group hotel stay required)
After 6pm Pacific Time, Friday June 28, 2013 (UTC Time: 1am Saturday, June 29, 2013)
PLEASE NOTE: The IEEE 802 July 2013 Plenary Registration Fee is not discounted for attendees staying at any specific hotels and does not include food and beverage service.
Student: Before 6pm Geneva Time, Thursday, July 18, 2013
University Outreach: Before 9am Geneva Time, Tuesday, July 16, 2013
• $25 US for Full-Time Students/Faculty (students at the bachelor or post-graduate level)
3.If you are a citizen of a country that requires a visa to travel to Switzerland, you will need to provide ITU with information to generate a visa request letter. The entire visa request process is described here: http://www.itu.int/en/ITU-T/info/Pages/visas.aspx
Registration is available through a secure website and requires a valid credit card for the payment of the registration fee. Checks are NOT accepted for web-registration.
Cancellation & Refund Policy:
• In order to obtain a refund of all or part of the Registration Fee paid you must request cancellation of your registration before the final cancellation deadline by submitting an online request at http://802world.org/plenary or by an email request: email@example.com
ITU Security Name Badge Requirements:
IEEE will not issue VISA Letters for the July 2013 IEEE 802 Plenary Session. Please review the enclosed ITU information for more details. The visa must be requested at least four (4) weeksbefore the date of beginning of the meeting and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure.
If problems are encountered, the Union can, at the official request of the administration or entity you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa but only within the period mentioned of four weeks.
For any such request, a covering letter (with letterhead, address and the sender’s title and legible signature) stamped and signed by the person responsible for the delegate’s entity must be sent to TSB by fax (+41 22 730 5853) or e-mail ( firstname.lastname@example.org ) bearing the words “visa request”. A model of such a letter can be at: http://www.itu.int/en/ITU-T/info/Pages/visas.aspx
It must specify the following information of the applicant(s) for whom the visa(s) is (are) required: full name and functions; place and date of birth; passport number: place and date of issue, and expiry date; the title and dates of the meeting in question and must be accompanied by a very clear and legiblecopy of the passport and a copy of the notification of confirmation of registration approved for the ITU-T meeting in question.
Please contact the IEEE 802 Meeting Planners should you require additional information or assistance with registration services for the July 2013 IEEE 802 Plenary Session.
IEEE 802 Plenary Session Special Group Hotel Rates:
IEEE 802 has made a special arrangement with Manotel Group’s 6 business class hotels in downtown Geneva to provide rooms with special rates for IEEE 802 Plenary Session attendees. Each Manotel hotel provides guaranteed reservations via major credit card on a special IEEE-802 webpage with NO-penalty for reservation cancellation requests received more than 7-days (≥168 hours) in advance of arrival date & time, free guestroom internet, business traveler amenities, and optional breakfast and restaurant services. They are all 4 and 3-star properties, and each has its own unique style that allows for a variety of guest preferences. We recommend that you visit our website to see the different features, prices, and their convenient locations to make your selection, and then book online as soon as possible to ensure you get your preference. The number of rooms available is limited so please book early. All of the Manotel hotels have highest customer ratings for comfort, convenience, and service. They are a very safe choice for those not familiar with Geneva. Please use the following Link to reach the IEEE 802 reservation site and book your Manotel reservation:
PLEASE NOTE: The IEEE 802 July 2013 Plenary Registration Fee is not discounted for attendees staying at any specific hotels. Please be sure to book your travel plans at your earliest opportunity to ensure you receive the best prices and options for your trip.
ITU Hotel Reservations:
ITU maintains a list of hotels and residences of varied categories in or near Geneva that offer special rates to delegates attending conferences or meetings at the ITU. The list requires use of a standard booking form . A PDF copy of the full hotel list is available at: http://www.itu.int/travel/hotels.pdf .
Follow the procedure below to make a reservation for a hotel room with the ITU special terms: