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----- Original Message -----
Sent: Friday, April 12, 2013 7:59
Subject: MEETING ANNOUNCEMENT IEEE 802
Plenary Session – July 14-19, 2013 Geneva, Switzerland
<<<Chairs please forward to your
MEETING ANNOUNCEMENT IEEE 802 Plenary Session – July
14-19, 2013 Geneva, Switzerland
April 12, 2013
The July 2013 IEEE 802 Plenary Session will take place July 14-19, 2013
in Geneva, Switzerland at:
International Telecommunication Union (ITU)
Place des Nations, 1211 Geneva 20, Switzerland
The following IEEE-802 Working Groups will be participating: 802.1,
802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and
OmniRAN EC Study Group.
Registration ( http://802world.org/plenary )
is available now.
Registration Fees and Deadline Dates:
Early Registration: $500 US for all attendees
(no group hotel stay required)
Before 6pm Pacific Time, Friday, May 24, 2013 (UTC Time: 1am Saturday,
May 25, 2013)
Standard Registration: $600 US for all attendees
(no group hotel stay required)
After Early Registration and before 6pm Pacific Time, Friday June 28,
2013 (UTC Time: 1am Saturday, June 29, 2013)
Late Registration/On-site: $800 US for all attendees (no group hotel stay
After 6pm Pacific Time, Friday June 28, 2013 (UTC Time: 1am Saturday,
June 29, 2013)
PLEASE NOTE: The IEEE 802 July
2013 Plenary Registration Fee is not discounted for attendees staying
at any specific hotels and does not include food and beverage service.
Student: Before 6pm Geneva Time, Thursday, July 18, 2013
- $150 US for Full-Time Students (college students at the bachelor or
- The Student meeting fee is available to full-time college students at
the bachelor or postgraduate level. The Student meeting
fee is available only one time per person. The person using the
Student meeting fee will not be able to use meeting attendance to gain or
maintain voting rights. A valid current student ID must be shown when
picking up the meeting badge.
University Outreach: Before 9am Geneva Time, Tuesday, July 16, 2013
• $25 US for Full-Time Students/Faculty (students at the bachelor or
- After registering for this session on
the IEEE 802 registration website, your name and contact information will be
sent to the ITU.
- The ITU will send a confirmation of registration letter within 14 days
to your registration email address. You MUST bring this letter to the
session, along with appropriate photo ID to pick up your ITU security badge.
A sample of the letter you will receive is shown here:
ITU Registration Confirmation Letter
3.If you are a citizen of a country that requires a
visa to travel to Switzerland, you will need to provide ITU with information
to generate a visa request letter. The entire visa request process is
described here: http://www.itu.int/en/ITU-T/info/Pages/visas.aspx
Registration is available through a secure website and
requires a valid credit card for the payment of the registration fee. Checks
are NOT accepted for web-registration.
- Any individual who attends any part of a meeting that is a scheduled
part of an 802 Plenary Session must register for the full session and pay
the current registration fee.
- Session registrations are not transferable to another individual or to
another plenary session.
Cancellation & Refund Policy:
• In order to obtain a refund of all or part of the
Registration Fee paid you must request cancellation of your registration
before the final cancellation deadline by submitting an online request at
by an email request: email@example.com
|EARLY - FULL REFUND
||6 PM Pacific Time,
Friday, May 24, 2013 |
|LATE – CANCELLATION
FEE $100 US
||6 PM Pacific Time, Friday,
June 28, 2013 |
PM Pacific Time, Friday, June 28, 2013
ITU Security Name Badge Requirements:
- All Registered Attendees will be required to obtain
an ITU Security Name Badge. In the days leading up to the July 2013 IEEE
802 Plenary Session each participant will receive a letter of confirmation
of registration via email from ITU (may take up to 14 days). This letter
will contain important information about how and where to obtain your
security name badge for the event. Do not misplace this letter; it and your
passport will be required to obtain your badge onsite in Geneva.
- Please see the ITU Registration Confirmation SAMPLE LETTER for more information.
IEEE will not issue VISA Letters for the July 2013 IEEE
802 Plenary Session. Please review the enclosed ITU information for more
details. The visa must be requested at least four (4) weeksbefore the date
of beginning of the meeting and obtained from the office (embassy or
consulate) representing Switzerland in your country or, if there is no such
office in your country, from the one that is closest to the country of
If problems are encountered, the Union can, at the official request of the
administration or entity you represent, approach the competent Swiss
authorities in order to facilitate delivery of the visa but only within the
period mentioned of four weeks.
For any such request, a covering letter (with letterhead, address and
the sender’s title and legible signature) stamped and signed by the person
responsible for the delegate’s entity must be sent to TSB by fax (+41 22 730
5853) or e-mail ( firstname.lastname@example.org ) bearing the
words “visa request”. A model of such a letter can be at: http://www.itu.int/en/ITU-T/info/Pages/visas.aspx
It must specify the following information of the
applicant(s) for whom the visa(s) is (are) required: full name and functions;
place and date of birth; passport number: place and date of issue, and expiry
date; the title and dates of the meeting in question and must be accompanied
by a very clear and legiblecopy of the passport and a copy of the
notification of confirmation of registration approved for the ITU-T
meeting in question.
Please contact the IEEE 802 Meeting Planners should you require additional
information or assistance with registration services for the July 2013 IEEE
802 Plenary Session.
IEEE 802 Plenary Session Special Group Hotel Rates:
IEEE 802 has made a special arrangement with Manotel
Group’s 6 business class hotels in downtown Geneva to provide rooms with
special rates for IEEE 802 Plenary Session attendees. Each Manotel hotel
provides guaranteed reservations via major credit card on a special IEEE-802
webpage with NO-penalty for reservation cancellation requests received more
than 7-days (≥168 hours) in advance of arrival date & time, free guestroom
internet, business traveler amenities, and optional breakfast and restaurant
services. They are all 4 and 3-star properties, and each has its own unique
style that allows for a variety of guest preferences. We recommend that you
visit our website to see the different features, prices, and their convenient
locations to make your selection, and then book online as soon as possible to
ensure you get your preference. The number of rooms available is limited so
please book early. All of the Manotel hotels have highest customer ratings for
comfort, convenience, and service. They are a very safe choice for those not
familiar with Geneva. Please use the following Link to reach the IEEE 802
reservation site and book your Manotel reservation:
PLEASE NOTE: The IEEE
802 July 2013 Plenary Registration Fee is not discounted for attendees
staying at any specific hotels. Please be sure to book your travel plans at
your earliest opportunity to ensure you receive the best prices and options
for your trip.
ITU Hotel Reservations:
ITU maintains a list of hotels and residences of
varied categories in or near Geneva that offer special rates to delegates
attending conferences or meetings at the ITU. The list requires use of a
form . A PDF copy of the full hotel list is
available at: http://www.itu.int/travel/hotels.pdf .
Follow the procedure below to make a reservation for a hotel room with the
ITU special terms:
- Delegates must reserve a room directly (i.e. not through an intermediary
such as a travel agency, airline, etc.) with
their chosen hotel from the list by phone, fax, or email.
- They must confirm the booking by mailing or faxing this standard booking confirmation form ,
which must provide valid credit card information to secure the hotel room
- Bookings that are not guaranteed by a credit card will be held only
until 18.00 hours.
- When checking in, delegates may be required to provide evidence that
they are attending an ITU meeting or conference (i.e. show badge or
Please note the following basic information below. A more
complete document outlining some
practical information is available on the Plenary Session at: http://802world.org/plenary .
- Language is French and the Currency is the Swiss Franc
- Geneva airport (GVA) is 3
miles north of the city of Geneva and Geneva city centre is only 6 minutes
by train (every 15 minutes). A taxi to Geneva city centre will cost
approximately 35.00 CHF.
- Electrical power is 230 VAC, 50 Hz, using the Type C Europlug . The Swiss SEV 1011
has a diamond-shaped recessed entry. Some Type C Europlug adapters are too
large to fit into this receptacle. Make sure your adapter is designed to
work with both receptacles.
- Visitors to Geneva receive a free Geneva Transport Card from
their hotel at check-in. This card provides unlimited use of the entire
IEEE 802 Meeting Planners Contact Info:Face
to Face Events Inc., 2699 Iversen Court, Santa Clara, CA 95051 USA
Phone: +1 (408) 241-8906 Fax: +1 (408) 241-8918 Email: email@example.com