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Re: [802SEC] +++ EC Email Ballot: (early close) Motion to ease anti-commercialization rules for Plenary Sponsor for the Beijing meeting


Yes, the intention is to override the Chair's Guidelines, which, not
surprisingly, are guidelines an not rules.

My explanation was not clear as it should have stated that the purpose was to override those guidelines. Its effect, if passed, would be to override the guidelines for the March 2014 meeting in Beijing.

My understanding of the motion is that it gives the Sponsor Chair or his delegate more latitude in defining this for the March 2013 meeting.

Our discussion was that we should spend some time to update these rules, but in the mean time, we should have an exception for March 2013 (as we are deeply in the hole for this meeting as it stands now).

James Gilb

On 08/21/2013 12:14 PM, Roger Marks wrote:

The motion says that some guidelines "should be aligned" for March
2014. Could you help me understand which are the guidelines that are
problematic? Is this intending to override "2.6 Commercialism at
meetings" of the Chair's Guidelines, or something else?



On 2013/08/20, at 06:46 PM, James P. K. Gilb wrote:

Dear EC members

The Sponsor Chair has delegated the conduct of an EC electronic
ballot on the following motion to me.

Moved: Gilb Second: Thaler

PURPOSE OF THE MOTION One time "softening" of
anti-commercialization rules for Plenary Sponsor for the March 2014
Beijing meeting.

MOTION Guidelines for the March 2014 Beijing Plenary Meeting should
be aligned to the current guidelines for the IETF* with respect to
allowable commercial presence and activities at a Plenary by a
major meeting sponsor/underwriter. Details of implementation are
left to the discretion of the 802 Chair or his designated

*Sponsor Benefits such as: - Meeting Program Listing - Meeting
signage (e.g. at breaks there will be signs out that say this break
was sponsored by ...) - Logo on meeting announcements for that
plenary - Logo on Meeting Web page (with link to corporate web
page?) - Badge lanyards and/or sponsor logo on badges (we do this
for interims) - Sponsor Literature/Visual Display area (e. g. a few
tables set up, usually somewhere near the registration area where
the sponsors can hand out some corporate literature and/or they
some trinkets with their logo)

Start of ballot: 20 August 2013 Close of ballot: 30 August, 2013,
21:00 PDT

Early close: As stated in the "Voting rules" subclause of the IEEE
LMSC OM, "For urgent matters once sufficient response is received
to clearly decide a matter, the ballot may be closed early."

As our plenary meeting in March 2014 is fast approaching, this is
an urgent matter as we seek to find Sponsors to offset the cost of
this meeting.

James Gilb

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