Thread Links Date Links
Thread Prev Thread Next Thread Index Date Prev Date Next Date Index

[802SEC] 802_November 2023 IEEE 802 Plenary Session_Registration Available Now



November 2023 IEEE 802 Plenary
Hilton Hawaiian Village, November 12-17, 2023
Session Registration is Available Now


The November 2023 IEEE 802 Plenary is scheduled to take place in Honolulu, USA at the Hilton Hawaiian Village. 
In-Person and Virtual participation will be available for this session.

Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, 802.24

Session Registration and Information Website: https://cvent.me/Pna0qm

Registration Fees and Deadlines
Registration Fees Discount
Registration fees for the November 2023 IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay at the IEEE 802 Group Hotel, the Hilton Hawaiian Village Waikiki. 

Example: Discounted Early Registration would be $US 500.00.

Reservations must be complete and a confirmation number entered when completing registration in order to receive the discounted rate.

Registration Fees Terms
Registration Type Change
If you are required to change your registration type after registration please contact the Meeting Planner, Face to Face Events at 802info@facetoface-events.com prior to October 27, 2023.

Cancellation Fees and Deadlines
Hotel Room Reservations Booking Information

Hilton Hawaiian Village Waikiki
2005 Kalia Road
Honolulu, HI 965815
USA

IEEE 802 GROUP RATE RESERVATION WEBSITE (HILTON HAWAIIAN VILLAGE)
https://www.hilton.com/en/attend-my-event/hnlhvhh-avm-e0ca0592-a203-4d79-a09e-5c9c2b65d2e8

Hilton Hawaiian Village Phone #: 1 (800) 949-4321

Booking Cutoff Date
5:00 PM Hawaii Time October 20, 2023

Nightly Rates (Single/Double Occupancy)
Children Under 18 Years of Age
Children under 18 stay free in the same room as parents, if utilizing existing bedding.

Extra Person(s) Rate
For every third and fourth occupant in the room is $50.00 per person, per night plus tax (maximum of four persons).

Daily Resort Charge
The Daily Resort Charge for IEEE 802 Guest Room Rate is an additional $US 10.00 *plus taxes/fees, per room per night,
The charge includes: guest room internet access; cultural activities; exercise classes; outdoor movies; 20% off adventure sail & elite beach package; 2-day rental car discount or upgrade; 10% off beach activities/services; Waikiki Aquarium offer; DVD/game use.

Taxes and Fees
The following state, and local tax and fee rates apply to each guest room reservation.
Example: $US 259.00 guest room, charges total approximately $US 48.00 per night

Booking Policy (Credit Card Guarantee)
Bookings need to be guaranteed by a valid credit card.
This credit card will not be charged in advance of arrival, payment is due upon arrival at the hotel by the guest.
Only in case of applying cancellation and/or NoShow charges, the advised credit card will be charged by the hotel.

Cancellation Policy
Cancellation Deadline: 72 Hours Before Arrival
No Show Policy
In case of no show, the penalty of 100% of the contracted room rate, per room, for one night, applies and will be charged.

Subject to Availability
All of the IEEE 802 room rates are subject to the availability in the Guest Room block.
When the block is sold out or the October 20, 2023 deadline has passed market rates will apply.

Traveling To/From the Hilton Hawaiian Village Waikiki
Please take the steps to determine how you would like to travel to the Hilton Hawaiian Village Waikiki. There are a number of options within the city and to/from the airport including: rental car, airport shuttle, taxi, and car share rides. The Hilton Hawaiian Village partners include Charley’s Taxi (https://charleystaxi.com/services/airport/) and Enterprise Rental Car who have desks at the resort.

Traveling To/From Honolulu, HI USA
Please take the steps to determine if you require travel documentation including such items as a VISA to attend a particular IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the entry requirements for traveling to each IEEE 802 meeting location and determine for themselves, or in collaboration with their employer, what if any travel documentation is required.

Border Services (Entry and Exit USA) 
Everyone arriving at a port of entry to the U.S. is subject to inspection by Customs and Border Protection officers for compliance with immigration, customs and agriculture regulations. The more international travelers know about what to expect, the easier and quicker the process becomes.  
The following link provides useful information about entry to the USA. https://www.cbp.gov/travel/international-visitors/know-before-you-visit

VISA and Travel Documents: 
The following link may provide a starting place for your information needs: https://travel.state.gov/content/travel/en/us-visas.html

Registered Attendees shall have access to the following:
Registered Attendees who book within the IEEE 802 Block at the Hilton Hawaiian Village Waikiki shall have access to an official confirmation of stay including the name and dates of the IEEE 802 Session.

General Health and Safety Overview
Know Before You Go

Local rules, restrictions and guidelines can change from time to time. IEEE's recommendation with respect to travel is to gather the information you need including referring to your country's consulate or state department for the most up to date information related to travel to your destination, and any countries where you may have layovers as part of your scheduled travel.

Masks
Please ensure you are familiar with the face coverings guidance at your destination and/or transit airports. If in doubt, bring a mask with you to ensure your comfort and compliance.

EMAIL DISTRIBUTION LIST
Session announcements and updates via a Meeting Information email distribution list.  To join this list and stay informed, send email to listserv@listserv.ieee.org  with no subject and with the following 2 lines appearing first in the body of the message:
subscribe stds-802-all
end

MEETING PLANNER CONTACT INFORMATION
Face to Face Events
Phone # +1 (949) 514-8004
Email: 802info@facetoface-events.com



To unsubscribe from the STDS-802-SEC list, click the following link: https://listserv.ieee.org/cgi-bin/wa?SUBED1=STDS-802-SEC&A=1

Attachment: 802_1123_Meeting Memo_Registration Announcement_Issued_August4.pdf
Description: Adobe PDF document