A comment collection is typically used by a task group to collect comments on a pre-WG ballot draft. The task group is not seeking approval for the draft, simply collecting comments to identify areas that need further work.
A comment collection might also be used to gather comments on a document that is not a draft (e.g., a TIG report).
Because the comment collection is using the ePoll system, a vote is needed. However, the vote is not used by the subgroup gathering the comments.
To submit your comments select the button. This will take you to the ePoll page for the comment collection.
If prompted, enter your IEEE account credentials. You won't be prompted if you have already logged in to mentor, e.g., to access the 802.11 documents.
On the vote page:
Once you have voted, the links "Add comment" and "Upload comments" will appear on the voting page.
Select the "Add comment" link from the voting page.
Enter values for the fields. See the "Writing Comments" tab above for details on how to write a comment.
Select "OK" to save the comment.
See ePoll User Guide 5.2
Download the template spreadsheet.
Add comments to the spreadsheet, one per row. See the "Writing Comments" tab above for details on how to write a comment.
Select the "Upload comments" link from the voting page.
Select the spreadsheet file you have created.
The system will not let you upload comments that do not meet the requirements described in the "Writing Comments" tab above.
See ePoll User Guide 5.3
NOTE: While the comment collection is still open, you can return to the ePoll page to add additional comments or edit your comments. To return to the ePoll page select the button.
Submit individual comments through the web interface or upload multiple comments using the spreadsheet template. For each comment, provide the following information.
Comment
Describe the problem.
Category
Select one of: Technical, Editorial or General.
If you are using a comment spreadsheet, be sure to use the full word. The system will reject a spreadsheet where this column does not contain one of these terms.
Page / Line
Number
If you choose to include a page / line number reference in your comments, please do so by entering a non-negative integer in these columns (or roman numeral page number). Be sure to quote the page number at the bottom of the page in the clean draft, not the redline document, as they will be different.
Subclause
Include the number of the subclause heading to which your comment applies (e.g., 5, 2.1, 4.2.3., C, C.3, 8.2a.4b). If you have a comment that applies to the entire document put "General" in this field. Don't put "all", "many", "various" or any other word you may personally fancy. If the field contains anything other that a (sub)clause number or "General", the comment may be rejected (insufficient detail). If your comment relates to a table or figure, use the number of the subclause in which the table or figure resides. Put only the number and not additional words such as "clause" or "annex".
Proposed Change
Describe how to correct the problem.
Keep the proposed change separate from the comment.
Remember that the operating rules state that a "Disapprove" vote MUST be accompanied by comments which include specific reasons and enough information for the group to understand what you desire in order to change your "Disapprove" vote to an "Approve" vote. If your proposed change does not include sufficient detail to guide the group in a direction that will satisfy you, then your comment will likely be rejected.
Must Be Satisfied
This field appears on the web interface only if you have voted "Disapprove". It is always present in the spreadsheet.
This field indicates whether the comment must be satisfied in order for you to change your vote to "Approve".
Any voter that votes "Disapprove" must have at least one comment marked "must be satisfied=yes" to support for their "Disapprove" vote. This field must not be left blank for any comment accompanying a "Disapprove" vote, as the intent of the voter regarding this comment would be ambiguous.
Use only "Yes" or "No" in this column; any other value will prevent the system accepting your upload.
NOTE: The redline document (if present) shows the differences between the balloted draft and the previously balloted draft. Due to limitations of the tools used to produce the redline, this version of the draft may contain artifacts arising from the comparison process. Always check the clean version before reporting a problem found in a redline document. Always report the page and line numbers from the clean draft.