[STDS-802-11-CAC] Recorded voting for straw polls

[Marc Emmelmann <00000ba26c12414c-dmarc-request@xxxxxxxxxxxxxxxxx>]

--- This message came from the IEEE 802.11 Chairs' Advisory Committee Reflector --- Dear CAC,

I would like to add the following discussion item to our agenda for the next CAC call:

Should we record the votes for straw poll by default in the minutes (recorded voting)?

If not by default, I would assume that also for straw polls, a recorded voting is permissible

if requested by an attendee.

Background:

For motions, we have this already in place, i.e. ""If a motion is not approved by unanimous consent, 

it shall be taken as a roll call [recorded] vote. “ 

For straw polls, this (default) behavior is not defined.

Discussion:

During in-person / face-to-face meetings, attendees can usually get a rough “visual” feedback

who is voting in support or agains a question. Such visual feedback allows to further engage

with individual members for further discussion, which allows to progress on technical aspects

that the straw poll asks for feedback on.

Such “visual” feedback is missing in virtual meetings.

Proposed alternative actions — please provide feedback:

(a) Straw polls are conducted as recorded votes by default

(b) Straw polls are conducted as recorded votes only upon request, which should be

announced before the vote is taken. Unless requested, individual voting is not recorded

during the poll.

(c) The individual voting for a straw poll is always recorded by the Chair, but the

recorded vote is only included in the minutes if requested by a member (also possible

after the meeting, but within 24 hours after the vote occurred).

Personal comment:

I would prefer either option (a) or (b) as the third option (c) adds some overhead for us

as Chairs (need to record the votes and keep them for at least 24 hours even if there

is no request to include them in the minutes).

I would like to avoid situations, in which individual voting is recorded, not included in the

minutes, but feedback on “who voted how” is only provided to the person asking the

question for the straw poll. Any knowledge on “who was in favor / against” should

be made transparently available to all members or to none.

Your feedback is much appreciated.

Best,

Marc

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