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All,
I received some questions regarding attendance credit, and spoke with our WG Chair, David Law, for further clarification.
Per the announcement he sent out ) – (https://www.ieee802.org/3/email_dialog/msg01668.html)
Subclause 4.1 'Attendance at Meetings' of the IEEE 802 LMSC Working Group Policies and Procedures says that 'A participant shall attend at least 75% of a meeting slot's duration ...' and satisfy any registration requirements to gain 'Credited Attendance' at that meeting slot. It then goes on to say, ' A participant that has Credited Attendance in at least 75% of the meeting slots in a Session has Session Attendance Credit for that Session.'. A participant requires Session Attendance Credit at two of the last four plenary sessions, with the ability to substitute one credited interim session for one plenary session, to gain or retain IEEE 802.3 voting membership. Subclause 4.2 'Voting Membership' says, 'A credited Interim Session (an Interim Session with attendance credit) is one that has been declared by the Working Group Chair.'.
The May 2025 IEEE 802.3 interim meeting series is a credited Interim Session. IMAT will be configured with four meeting slots, two in the morning and two in the afternoon, for Monday through Thursday of the Session. The IEEE 802.3 Interim meeting on Thursday evening will be configured in IMAT as a meeting slot with extra credit, and Friday morning will be configured in IMAT as two meeting slots with extra credit. This means they will provide additional opportunities for participants to gain Credited Attendance in a meeting slot without increasing the overall number of meeting slots in the session. All other meetings will be configured with zero credit. The configuration of an example day can be found at <https://ieee802.org/3/rules/interim_meeting_example_day.jpg>.
This will result in a total of sixteen meeting slots during the interim meeting series, and a participant will have to gain Credited Attendance at a minimum of twelve meeting slots (75% of sixteen) to obtain Session Attendance Credit towards gaining or retaining IEEE 802.3 voting membership. At a high level, this will require attendance at a minimum of three days out of the four-and-a-half-day Interim Session. The requirement to gain Credited Attendance at a minimum of 75% of the meeting slots of the Interim Session can, however, be achieved in any way a participant chooses. This, for example, could be achieved by Credited Attendance at the two slots on Monday afternoon, all four meeting slots on Tuesday and Wednesday, and then the two slots on Friday morning.
IEEE P802.3dj is meeting all day Tues, Wed, and Thurs afternoon. That would be 10 meeting slots. Mr. Law also clarified that the IEEE 802.3 COM ad hoc meeting Thurs morning (AM1 and AM2) will also count towards the required minimum twelve meeting slots – as this is occurring during the Interim meeting slots.
So please plan accordingly with your attendance to make sure you hit the minimum twelve meeting slots.
Regards,
John D’Ambrosia
Chair, IEEE P802.3dj Task Force
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