Hi Yuji, all,
I continue to learn about differences between teleconferences (including the teleconference tools) and in-person meetings. Roberts Rules were written for in-person meetings. A straw poll, as you note, is not included in Roberts Rules.
In an in-person meeting when we do a straw poll, participants in the room can look around and see how others are voting (votes are not secret), but someone sitting in a room also knows others can see when they raise their hand.
I learned yesterday that the WebEx teleconference host can see and record individual responses without other participants knowing individual responses are being recorded. We announce that the teleconference hosts may be able to see private chats. Now that I know teleconference hosts can also record individual responses without that being displayed on the WebEx “polling” page, I’ll include adding notice that participants should not assume responses to straw polls will be anonymous. Additionally, I’ll let the requesters of straw polls specify if results will be published by individual response or only as totals.
You are not the only participant to object to personal responses being released. So, individual responses to the 22 June straw polls will not be released to any task force participants nor be made public. No one else needs to respond requesting individual responses not be made public.
On Jun 24, 2021, at 5:33 AM, Yuji Watanabe <yuji.watanabe@xxxxxxx> wrote:
I have objection to disclose personal responses of the latest straw polls.
Straw poll is just a straw poll.
I don’t know exactly Robert’s rules of order, but is it a usual way to disclose personal response of straw polls?
(There is no description about straw polls in a booklet of Robert’s rules of order that I have.)
I have one more question.
> please reply to me to letting me know you object, and I will keep the detailed poll data confidential.
I suppose that you will disclose individual response in any case, but you will keep the personal information secret unless the person express opposition to disclosure. Is my
understanding right? And when is the deadline to respond?
Yuji Watanabe, AGC
From: ROBERT GROW <bobgrow@xxxxxxx>
Sent: Thursday, June 24, 2021 9:41 AM
Subject: [802.3_OMEGA] 22 June Straw Polls
Before taking the polls, we did not discuss how to report the results, so this report only includes the summary numbers. I have received requests for the detailed data so that participants can work more directly on developing
consensus. I would like to release the detailed date, but don’t feel I can do so because we didn’t announce during the teleconference that individual responses would be published.
So, I’m asking if there is any objection to making the individual responses available to other participants. If you attended the teleconference and object to disclosing the detailed data, please reply to me to letting
me know you object, and I will keep the detailed poll data confidential.
Robert M. (Bob) Grow
Chair, P802.3cz Multi-Gigabit Optical Automotive Ethernet (OMEGA) Task Force
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