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Colleagues, When booking your hotel, select “early bird” from the drop-down menu. Otherwise, the system will indicate that no rooms are available. Once the “early bird” period expires, you’ll need to select “attendee.” Regards, Steve Steven B. Carlson Chair, IEEE P802.3bp 1000BASE-T1 PHY Task Force http://www.ieee802.org/3/bp/index.html http://grouper.ieee.org/groups/802/3/index.html Portland, OR From: Steven B. Carlson [mailto:scarlson@xxxxxxxxxxxxx] Colleagues, The first announcement for the July plenary in Waikoloa, HI---please notice that the early meeting registration fee cut-off date is May 22, 2015. Regards, Steve Steven B. Carlson Chair, IEEE P802.3bp 1000BASE-T1 PHY Task Force http://www.ieee802.org/3/bp/index.html http://grouper.ieee.org/groups/802/3/index.html Portland, OR IEEE 802 Plenary Session Announcement July 12-17, 2015 Waikoloa, Hawaii USA Issued on Tuesday April 14, 2015 The Hilton Waikoloa Village welcomes the July 2015 IEEE 802 Plenary The July 2015 IEEE 802 Plenary Session is taking place at the Hilton in Waikoloa, Hawaii USA. Session Dates are Sunday July 12th to Friday July 17th, 2015. Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and the EC Study Group on Privacy Recommendation. IEEE 802 Plenary Session Website: http://802world.org/plenary Registration Fees & Deadlines Early: Before 6:00 PM Pacific Time, Friday, May 22, 2015 (UTC Time: 1:00 AM Saturday, May 23, 2015) * $US 500.00 for attendees staying at the Hilton Waikoloa Village * $US 800.00 for all others (including local attendees not staying at the group hotel) Standard: After Early Registration and Before 6:00 PM Pacific Time, June 30, 2015 (UTC Time: 1:00 AM Wednesday, July 1, 2015) * $US 600.00 for attendees staying at the Hilton Waikoloa Village * $US 900.00 for all others (including local attendees not staying at the group hotel) Late/On-site: After 6:00 PM Pacific Time Tuesday June 30, 2015 (UTC Time: 1:00 AM Wednesday, July 1, 2015) * $US 800.00 for attendees staying at the Hilton Waikoloa * $US 1100.00 for all others (including local attendees not staying at the group hotel) Student: Before 6:00 PM Pacific Time, Thursday, July 16, 2015 (UTC Time: 1:00 AM Friday, July 17, 2015) * $US 150.00 for Full-Time Students (college students at the bachelor or post-graduate level) * The Student meeting fee is available only one time per person. * Student attendees will not be able to use meeting attendance to gain or maintain voting rights. * A valid current student ID must be shown when picking up the meeting badge. Registration Fee Includes The registration fee covers the network/internet services, AV equipment, power hook-ups in the meeting rooms, lunch service, morning and afternoon refreshments, the Wednesday evening social, the “Get 802” fee, as well as meeting services and supplies. The combined hotel room stays of attendees is used to offset the cost of the meeting. For this reason anyone attending the meeting who is not a registered guest at the meeting hotel will not be eligible for the hotel discount. Registration Website: https://802world.org/apps/session/92/register2 Registration Payment Policy Registration is available through a secure website and requires a valid credit card for the payment of the registration fee, cash and checks are NOT accepted for registration. Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session. Session registrations are not transferable to another individual or to another interim session. Group Hotel Registration Policy The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hilton Waikoloa for one or more nights is not be eligible for the hotel discount. The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings. Cancellation Policy If you register for an IEEE 802 Plenary Session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid. Cancellation requests must be made either by submitting an online request at http://802world.org/plenary or by submitting an email request to: 802info@xxxxxxxxxxxxxxxxxxxxx EARLY FULL REFUND 6:00 PM Pacific Time, Friday, May 22, 2015 LATE $US 100.00 FEE 6:00 PM Pacific Time, Tuesday, June 30, 2015 NO REFUND After 6:00 PM Pacific Time, Tuesday, June 30, 2015 IEEE 802 Plenary Session Group Hotel Rates Hilton Waikoloa Village 425 Waikoloa Beach Drive Waikoloa, Hawaii 96738 USA Hotel Reservation Phone # +1 (808) 886-1234 Hotel Information Website (http://www.hiltonwaikoloavillage.com) Maps & Directions (http://www.hiltonwaikoloavillage.com/about-the-resort/location-and-directions) Please use the following link to make your reservation: IEEE 802 PLENARY GROUP RATE (EARLY BIRD) $USD 169.00 per night (plus applicable taxes) * Select EARLY BIRD from the Dropdown Menu on booking site * The Early Bird Rate will apply to the first 40% of Room Block. * Subject to Availability: Once the Early Rate allotment has been fulfilled the IEEE 802 Wireless Group Rate will apply. * Includes Guest Room Internet Access * Rate applies to Single/Double Occupancy Run of House Rooms IEEE 802 WIRELESS GROUP RATE (ATTENDEE) $USD 189.00 per night (plus applicable taxes) * Select ATTENDEE from the Dropdown Menu on the booking site * The IEEE 802 Wireless Group Rate will apply after the first 40% of Room Block has been sold. * Subject To Availability: Once the IEEE 802 Wireless Group Room Block has been fulfilled or the Room Block Deadline has passed group rates may no longer be available. * Includes Guest Room Internet Access * Rate applies to Single/Double Occupancy Run of House Rooms IEEE 802 GROUP RATE DEADLINE * Friday June 12, 2015 3:00 PM Pacific Time * Following the deadline date, rooms and rates are subject to availability. CANCELLATION DEADLINE: Individual guest room reservations can be cancelled free of charge until 6:00 PM Pacific Time on the day prior to arrival date. EXTENDED DATES: The IEEE 802 Guest Room rate will be available, subject only to availability from July 2nd to July 28th. CHILDREN SHARING ROOM WITH PARENTS Children < 18 may occupy the same room as their parents at no additional charge and rollaway beds may be provided at no additional charge. Visa Entry Requirements and IEEE Standards Invitation Letter DO YOU NEED A VISA TO ENTER USA? A Visa may be required for entrance into the USA. For standards participants traveling to the USA, we recommend visiting the USA government site to determine if you need to obtain such a visa. (http://travel.state.gov) HOW CAN YOU OBTAIN VISA TO ENTER USA? We recommend visiting the USA government site to determine the steps need to obtain a visa. (http://sites.nationalacademies.org/PGA/biso/visas/index.htm) WHEN SHOULD YOU APPLY FOR VISA TO ENTER USA? You should apply for your USA Visa well in advance the session you wish to attend to have a reasonable chance of getting your Visa in time. IEEE STANDARDS VISA INVITATION LETTER The IEEE Standards Association can provide you with a letter inviting you to attend the session. You must register for the upcoming plenary session in order to obtain an Invitation Letter. VISA Invitation Letter Tool: https://802world.org/apps/session/92/register2/visa Ground Transportation Kona International Airport (KOA) Kona International Airport is the primary airport on the Island of Hawaii. It serves international, overseas and interisland flights. KOA is located in West Hawaii in Keahole. Ground Transportation Getting to Hilton Waikoloa Village from the Kona International Airport is easy with a wide range of transportation options available. Whether you arrive by shuttle, taxi, rental car or limousine, your trip from the airport can be relaxing and hassle-free. Detailed Information about transportation to and from the Hilton Waikoloa Village Resort can be found online at: http://www.hiltonwaikoloavillage.com/about-the-resort/transportation Driving Directions from Kona International Airport Turn left (north) onto Highway 19 for approximately 20 minutes. Continue until you see the Waikoloa Beach Drive turnoff to the left (west) of the highway. Along Waikoloa Beach Drive, you will pass five stop signs. Just after the fifth stop sign, you will see the entrance to Hilton Waikoloa Village® on the left. Laura’s Taxi: Book Online or Call 1 808-326-5466 (7am – 11pm) Reservations are recommended SpeediShuttle Direct To/From Hilton Waikoloa Village Book Online or Call 1-877-242-5777 Tourism Information Tourism Hawaii (Big Island): http://www.gohawaii.com/en/big-island/ - /big-island/landing FREE Things to Do on the Big Island Free Activities (Big Island): http://802world.org/plenary/files/2015/03/Free-Things-to-Do-Big-Island.pdf Meeting Planner Contact Information Dawn Slykhouse Face to Face Events 2699 Iversen Court Santa Clara, CA 95051 USA |
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802-0715-MeetingAnnouncement-April14.pdf
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