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FW: [802-ALL] IEEE-802 March 2012 Plenary Session UPDATE: GREAT EARLY BIRD RATES ? But book NOW before they are Sold-Out !!!



 

 

From: Everett O. (Buzz) Rigsbee [mailto:BRigsBieee@xxxxxxxxxxx]
Sent: Tuesday, January 10, 2012 12:12 PM
To: STDS-802-ALL@xxxxxxxxxxxxxxxxx
Subject: [802-ALL] IEEE-802 March 2012 Plenary Session UPDATE: GREAT EARLY BIRD RATES ? But book NOW before they are Sold-Out !!!

 

{ Attn:  WG Chairs – Please ensure this important message is forwarded to your full Working Group List }

 

 

IEEE802-JPEGIEEE 802 Plenary Session

UPDATE #1

March 11-16, 2012

Waikoloa, Hawaii, USA

 

Hilton Waikoloa Welcomes the IEEE 802 Plenary Session in March 2012

 

The March 2012 IEEE 802 Plenary Session will take place March 11-16, 2012 at the Hilton Waikoloa Village Hotel & Resort on the Big Island of Hawaii. 

Participating IEEE 802 Working Groups:  802.1, .3, .11, .15, .16, .17, .18, .19, .21, .22

EVENT WEBSITE:  http://802world.org/plenary

 

GREAT EARLY BIRD RATES – But book NOW before they are Sold-Out !!!

WARNING: overlap with Spring Break will impact your Room & Travel options !!!

Please Book Now for Best Price & Choices –  If you snooze, you will lose !!!

 

Hilton Waikoloa Village Resort Information:

Hilton Waikoloa Village Hotel & Resort

69-425 Waikoloa Beach Drive

Waikoloa, HI  96738

Tel: (808) 886-1234

General Hotel Information Website (but no group rate booking here): http://www.hiltonwaikoloavillage.com

 

IEEE 802 Plenary Session Group Hotel Rates:

 

EARLY BIRD GROUP RATE:  $169/Night (plus 14% applicable taxes)*

*Early Bird Rate will apply until 50% of the IEEE 802 Room Block is reserved, after such time the regular group rate will apply so please book early to ensure receiving the discount rate. 

Rate applies to Single/Double Occupancy Run of House Rooms. 

Extra Adults (>2) are an additional $20/Night (plus applicable taxes). 

Regular GROUP RATE:  $179/Night (plus 14% applicable taxes)*

*AFTER 50% of the IEEE 802 Room Block is reserved or January 28th, 2012, whichever comes first, the regular group rate will apply, so book early to ensure receiving the discount rate. 

Rate applies to Single/Double Occupancy Run-of-House Rooms. 

Extra Adults (>2) are an additional $20/Night (plus applicable taxes). 

 

CHILDREN SHARING ROOM WITH PARENTS  - NO CHARGE*

* Children up to age 21 years of age may share a guest room with their parents at no charge. 

 

How to Make a Room Reservation

 

Reserve room online at:

http://www.hilton.com/en/hi/groups/personalized/K/KOAHWHH-IE8-20120308/index.jhtml?WT.mc_id=POG

 

-OR-  Call Toll Free (800) 445-8667

 And ask for IEEE 802 Plenary Session Group Rate, Group code = “IEEE 802”

 

-OR-  Call the hotel directly at (808) 886-1234

Ask for reservations, then ask for IEEE 802 Plenary Session Group Rate, code = “IEEE 802”

 

No fax room reservations will be accepted. 

 

EXTENDED DATES for IEEE-802 Group Rates:  (must book early for choices)

March 1-27, 2012 but subject to room availability, so Book Early if you want to extend your stay. 

CANCELLATION POLICY:

No penalty if cancelled prior to 6 PM HST (Hawaii Standard Time) on Date of Arrival. 

 

REGISTRATION WEBSITE:  http://802WORLD.ORG/PLENARY

 

Registration Fees & Deadlines

 

Early: Before 6pm Pacific Time, Friday, January 27, 2012

(UTC Time: 2am Saturday, January 28, 2012)

  • $500 US for attendees staying at the Hilton Waikoloa Village
  • $800 US for all others (including local attendees)

 

Standard: After Early Bird and before 6pm Pacific Time, Friday March 2, 2012

(UTC Time: 2am Saturday, March 2, 2012)

  • $600 US for attendees staying at the Hilton Waikoloa Village
  • $900 US for all others (including local attendees)

 

Late/On-site: After 6pm Pacific Time March 2, 2012

  • $700 US for attendees staying at the Hilton Waikoloa Village
  • $1000 US for all others (including local attendees)

 

Registration Policy:

 

Session Registration: Registration is available through a secure website and requires a valid credit card for payment of the registration fee; checks are NOT accepted for web-registration.

Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session. 

Session registrations are not transferable to another individual or to another plenary session

 

Cancellation & Refund Policy:

In order to obtain a refund of all or part of the fees paid you must request cancellation of your registration before the deadline.

 

FULL REFUND DEADLINE:  January 27, 2012

LATE CANCELLATION DEADLINE (Refund = Fee paid - $100 US):  March 2, 2012

 

Cancellation requests must be submitted either by sending an email to the Meeting Planners or by submitting a request online at http://802world.org/plenary

Email: 802info@xxxxxxxxxxxxxxxxxxxxx

 

Group Hotel Registration Discount Policy:

The March 2012 802 Plenary Registration Fee will be discounted by $300 US for attendees booking & staying one/more nights at the 802 contracted hotel: Hilton Waikoloa Village.  Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival or upon check-in at the hotel so that their hotel stay can be verified by the hotel.  Please note:  repayment of the $300 US discount will be required onsite if an attendee’s hotel stay cannot be verified by the hotel. 

 

KONA INTERNATIONAL AIRPORT (KOA) TRANSPORTATION:

 

SPEEDISHUTTLE:

1 (808) 8862825 or http://www.speedishuttle.com

·         Hours of Operation:24 hours a day, seven days a week. 

·         Reservations are recommended. 

·         24 hours in advance but are not required. 

·         Cancellation 24 hours or more in advance receives full refund. 

·         Pick up at the shuttle islands outside both airline terminals. 

·         Rates include baggage handling (2 bags per person). 

·         Additional baggage charges apply. 

·         Rates are inclusive of all taxes where noted and are noncommissionable. 

·         Taxes and surcharges are subject to change at the discretion of their governing body and are effective without notice. 

·         Child Seats:  $7 per child,  Bikes:$15 per bike

 

LAURA’S TAXI / LUANA LIMOUSINE

(808) 3265466 (7am – 11PM) / 8088954727 (11PM – 7AM)

Hours of Operation:  24 hours-a-day, seven days-a-week.  Reservations Recommended. 

·         Cost:$65.80 each way to/from Kona International Airport; cash only. 

·         Extra Bags $1. US per piece Surfboard, Golf Bag, etc. $3. US per piece. 

·         4.166% state tax and 3% airport arrival tax will be added to the above rates. 

·         Groups: Gratuity will be added

 

AVIS CAR RENTAL:

 

Avis Worldwide Discount or AWD number is A606094.

When calling Avis at 1 (800) 331-1600 to make reservations, provide reservations agents with this AWD number to ensure you receive the best available car rental rates.  The AWD will be effective from seven days prior to the event until seven days after the event.

 

The following hyperlink can be used to access the AVIS website.  When this link is used, the IEEE 802 AWD number will automatically be placed in the reservation detail. 

 

Avis.com link for IEEE 802 Plenary Session  

 

 

Meeting Planner Contact Info:

 

Please contact us directly if we may be of any assistance in your preparation for the event. 

We are accessible via telephone and email. 

 

Dawn Slykhouse

IEEE 802 Meeting Planner

 

Face to Face Events

2699 Iversen Court

Santa Clara, CA  95051   USA

 

Phone:  (408) 241-8906

 

Email:  802info@xxxxxxxxxxxxxxxxxxxxx

 

 

Thanx, Buzz

Dr. Everett O (Buzz) Rigsbee

IEEE-802 LMSC Meeting Manager

7750 80th Place SE

Mercer Island, WA  98040-5912

ph/fx: 206-236-2229

SkypeID:  BRigsB

BRigsB@xxxxxxxx

 

 

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