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[802.3_DIALOG] May 2024 Interim Session Attendance Credit towards gaining or retaining IEEE 802.3 voting membership

Dear Colleagues,
 
As I announced during the March 2024 IEEE 802.3 Plenary session, in the future IMAT will be configured to use four 'meeting slots' per day for both interims and plenaries <https://ieee802.org/3/minutes/mar24/0324_802_3_opening_plenary.pdf#page=41>. This will remove the need for the IEEE 802.3 Recording Secretary to post-process IMAT records after meetings, will result in the IMAT attendance credit percentages being correct, and will align IEEE 802.3 with all other IEEE 802 Working Groups. This however will require individuals to sign in to IMAT four times a day, and to attend a minimum of three days during a four-day interim for attendance credit, matching the requirement for a minimum of three days of attendance at plenaries.
 
Subclause 4.1 'Attendance at Meetings' of the IEEE 802 LMSC Working Group Policies and Procedures says that 'A participant shall attend at least 75% of a meeting slot's duration ...' and satisfy any registration requirements to gain 'Credited Attendance' at that meeting slot. It then goes on to say that 'A participant that has Credited Attendance in at least 75% of the meeting slots in a Session has Session Attendance Credit for that Session.'. A participant requires Session Attendance Credit at two of the last four plenary sessions, with the ability to substitute one credited interim session for one plenary session, to gain or retain IEEE 802.3 voting membership. Subclause 4.2 'Voting Membership' say 'A credited Interim Session (an Interim Session with attendance credit) is one that has been declared by the Working Group Chair.'.
 
I am therefore announcing that the May 2024 IEEE 802.3 Interim meeting series is a credited Interim Session. IMAT will be configured with four meeting slots, two in the morning, and two in the afternoon, for each of the four days of the May 2024 IEEE 802.3 Interim Meeting session. The IEEE 802.3 Interim meeting on Thursday evening will be configured in IMAT as a meeting slot with extra credit. This means it will provide an additional opportunity for participants to gain Credited Attendance in a meeting slot without increasing the overall number of meeting slots in the session. All other meetings will be configured with zero credit. The configuration of an example day can be found at <https://ieee802.org/3/rules/interim_meeting_example_day.jpg>.
 
This will result in a total of sixteen meeting slots at the May 2024 interim meeting series, and a participant will have to gain Credited Attendance at a minimum of twelve meeting slots (75% of sixteen) to obtain Session Attendance Credit towards gaining or retaining IEEE 802.3 voting membership. At a high-level, this will require attendance at a minimum of three days out of the four-day May 2024 Interim Session, but the requirement to gain Credited Attendance at a minimum of 75% of the meeting slots of the Interim Session can be achieved in any way a participant chose. This for example could be achieved by signing in to the two afternoon slots on Monday afternoon, all four meeting slots on Tuesday and Wednesday, and then the two morning slots on Thursday afternoon.
 
Best regards,
  David

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