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e)
The Host is solely responsible for any session deficit and the disposition of any session
surplus funds.
5.2.2 Interim session fees
The Host of an interim session may collect fees from all attendees of any part of any technical
meeting that is part of the session. The fees, usually a registration fee, shall be used to cover the
direct expenses of the session and, in some cases, may also be used to cover other Working
Group operating expenses. The “direct expenses” of a session are those expenses, including
penalties, that are incurred for goods and/or services that are completely consumed by the
planning, preparation for and/or execution of the session.
If a Working Group operating with treasury, or several Working Groups operating with a joint
treasury, are the Host of an interim or joint interim session, any fees collected from attendees
should be deposited respectively in the Working Group treasury or joint treasury. If several
Working Groups operating with treasury and/or several groups of Working Groups operating
with joint treasury co-host a joint interim session, any fees collected from attendees should be
deposited in the bank account of one of the co-hosting Working Groups, as specified in the co-
hosting agreement.
If a Working Group operating with treasury hosts or co-hosts an interim session for only itself, or
several Working Groups operating with a single joint treasury host or co-host a joint interim
session for only themselves, the collected fees, if any, may also be used to cover other operating
expenses of the participating Working Group(s).
If a Working Group operating with treasury hosts or co-hosts a joint interim session for itself or
its subgroups and organization units from other Working Group(s), or several Working Groups
operating with a joint treasury host or co-host a joint interim session for themselves or their
subgroups and organization units from other Working Groups, the collected fees, if any, may
also be used to cover other operating expenses of the hosting Working Group(s) if, and only if,
the fees for the session are agreed to by the Chair(s) of all of the Working Group(s) with an
organization unit participating in the session. An “organization unit” of a Working Group is
defined as the Working Group itself or any of its subgroups.
5.2.3 Interim session financial reporting
A report is not required if the Working Group was not the Host of the session and the following
requirements were met:
a)
The Host complied with the definition of a host in subclause 5.2.1 of this OM
b)
The Working Group its subgroups and its officers had no financial responsibility for the
session including any deficit or penalties
c)
The Working Group its subgroups and its officers did not handle or exercise any control
over any funds either received for the session or disbursed to pay the expenses of the
session including penalties
d)
The Working Group, its subgroups and its officers did not exercise any decision authority
over the disposition of any surplus funds from the session
e)
The Working Group, its subgroups and its officers had no control over or beneficial
interest in any surplus funds from the session
IEEE 802 LMSC Operations Manual, v24 Revised August 31, 2020
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