Roger – Thank you for the IETF link. It appears that most of it is responding to the fact that they made a unilateral fee change, without opportunity for community feedback. This reflector discussion, and Paul’s announcement are in the open, and I believe avoid that issue.
I presume the part of the IETF policy you are referring to is the part regarding fees already paid?
“- Refund Fees If Needed: If any participant has paid for a registration but now needs to apply for a waiver, they may do so by contacting the IETF Registrar”
That seems reasonable to me.
-george
From: Roger Marks <r.b.marks@ieee.org>
Sent: Monday, December 20, 2021 12:49 PM
To: STDS-802-SEC@listserv.ieee.org; George Zimmerman <george@cmephyconsulting.com>
Subject: Re: [802SEC] Resetting the March 2022 registration fee
George,
I suggest that we follow the IETF’s lead and allow fee waivers on request:
https://mailarchive.ietf.org/arch/msg/ietf-announce/fVsDPW9hbgx5mflHpt7C39uFD0s/
IETF said "we do not expect any financial impact as the fee waiver system is intended for those people who would not otherwise pay the registration fee.” They have offered the waiver for the last five sessions.
Cheers,
Roger
On Dec 20, 2021, 12:35 PM -0700, George Zimmerman <george@cmephyconsulting.com>, wrote:
We need to decide that separately, and need to first make a decision on the reset itself.
Without getting into operationally how we handle this small number of individuals, I believe it is fair to the bulk of our membership that the new fee structure apply. However, that is for the EC to decide, and I suggest we hold on that until we have concluded on a fee reset itself.
-george
From: Benjamin Rolfe <outlook_2CB8745B51AA14EB@outlook.com> On Behalf Of Benjamin Rolfe
Sent: Monday, December 20, 2021 11:31 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG; George Zimmerman <george@cmephyconsulting.com>
Subject: Re: Resetting the March 2022 registration fee
How do we handle folks who had registered prior to the "reset"?
Ben
From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@listserv.ieee.org> on behalf of George Zimmerman <george@CMEPHYCONSULTING.COM>
Sent: Monday, December 20, 2021 10:59 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: [802SEC] Resetting the March 2022 registration fee
All –
To kick off the discussion, I’d like to first point out that in the past we have used a ‘regular’ meeting fee structure of approximately $400/$600/$800 USD for 802 plenary meetings. This was based on smoothing the meeting expense across multiple meetings – a practice afforded by our keeping a relatively large reserve, and a relatively low chance of paying a meeting cancellation fee.
With the onset of the pandemic, our Executive Secretary has been extremely successful in avoiding meeting cancellation fees. In many cases this has resulted in deposits held by venues for future meetings, which, in conjunction with continued operating expenses, has drained the 802 bank balance to approximately $545,000, an amount less than the operating expenses of a single meeting.
As a result, we need to set an amount for a single meeting much more closely tied to the actual expenses, especially in the face of continued uncertainty.
As announced, the March 2022 meeting will incur a significant cancellation fee, and the anticipated total expense of the meeting (includes cancellation fee and electronic meeting administration expenses) will be about $300,000. Over an expected number of 700 paid registrants (our usual budgeting number), this would warrant an average income of about $430 per registrant. (Note that the average is usually much closer to the ‘early bird’ fee than the ‘regular’ fee)
The pandemic has already gone on longer than expected, and given the continued uncertainty, it would not be prudent to expect to amortize this fee across multiple meetings. Note that should we have to cancel the July meeting, we are contractually obligated to significant cancellation fees for it.
Based on the anticipated cost for March 2022, I would propose and support we revise the registration fee for the March 2022 802 plenary at $400/$600/$800 with the same transition dates as previously announced ($400 until Jan 28, 2022; then $600 until Feb 25, 2022, and $800 after Feb 25, 2022).
-george
George Zimmerman
IEEE 802 LMSC Treasurer
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