IEEE 802.11 DOCUMENT STYLE REQUIREMENTS


  • Why do we have these requirements?
  • What are the requirements?
  • How do I get the templates
  • How do I use the templates?
  • How do I get a document number?
  • How do I upload a document?

  • Reasons for having rules on the style of IEEE 802.11 documents

    All documents generated for and by the IEEE 802.11 Working Group will be published through a web-site.  Therefore, it is of prime importance that all documents adhere to the following rules.

    State the document status in the footer

    To prevent confusion by the public, the document must clearly state the status: Is it a submission or proposal from an individual, or is it an approved Working Group position?  The requirement is that the footer on each submission clearly state "Submission".

    Document numbers and page numbers on ALL pages

    The document number and the page number must be shown on all pages.  Also, the page numbers need to be contiguous from 1 through the highest number. 

    Maintain a professional look

    To give the 802.11 publications a professional look, a standardized header and footer is required.


    Document numbers, filenames and uploading documents

    Document numbers are available from the mentor web server at: https://mentor.ieee.org/802.11/documents.

    Before you can obtain a document number,  you must log in using your IEEE web account credentials.

    You can then obtain a document number from the mentor web site (above).   You have a choice of uploading

    the document immediately, or uploading it later.   When uploading the document later,  log in using your IEEE

    web account credentials and filter on "My Pending".   Locate the correct document and select the "upload"

    link to the right of that document.   This will bring you to a dialog where you can locate the document to

    be uploaded.

     

    Note: the uploader validates only part of the filename (as it describes in the upload dialog).  It does not validate

    the title against what was entered when the document number was requested.   Also,  it does not check the

    year part of the filename.  Please enter these parts of the filename consistently.

     

    Please ensure that the filename matches the following template:

        11-<2-digit-year>-<4-digit-document-number>-<2-digit-revision>-<subgroup>-<title>.<extension>
     

    e.g.

        11-08-0123-02-000a-example-document-title.doc
     

    Also note that the format of the document designator (described here) follows slightly different rules to the filename.  Use the document designator format when referring to a document in a submission.


    File Format for IEEE 802.11 Documents

    Microsoft Office 2003 or 2007 is the official document format for the IEEE 802.11 Working Group.

    Acrobat .PDF files are used only for Working Group standard Draft documents.

    Rules for IEEE 802.11 documents

    The document format shall be:

    Paper size: US letter (8.5"x11")

    Margins: top margin: 0.6 ", bottom margin: 0.5 ", mirror images, inner margin: 0.75", outer margin: 0.75", Gutter: 0.5 ", header and footer 0.3" from edge.

    Each page shall have a header with the following attributes:
    Font and size Times (New) Roman, Bold, 14 point  for portrait oriented documents
    Font and size Times (New) Roman, Bold, 18 point for landscape oriented documents (e.g. PowerPoint)
    Line below, with 2 points separation from text
    Left, aligned with margin: the month and year of the publication (the venue date)
    Right aligned to the margin: the document designator, which includes the document number:

    doc.: IEEE 802.11-yy/ssssrx

    where:

    yy are the last two digits of the year

    ssss is the assigned sequence number of the document

    x is the revision number

    Each page shall have a footer with the following attributes:
    Font and size Times (New) Roman, Normal, 12 point
    Line above
    Left, aligned with margin: the word "Submission"
    Center: the word "page" followed by the page number
    Right aligned to the margin: the first author and company.

    Every document submission must have an author and company as a point of reference for the submission.


    Templates

    As a convenience, the following templates are available for Microsoft Office users:

    For quick and easy document creation, place the template files in your template directory.  The template location varies depending on the version of Microsoft Office.  Typical locations are:

    c:\Program Files\Microsoft Office\Templates\802.11

    or,

    c:\Documents and Settings\User Name\Application Data\Microsoft\Templates\802.11

    Create the “802.11” directory in the appropriate location, then copy all the 802.11 template files to that directory.

    If you are unsure of the location of the Microsoft Office template files on your system, follow these steps:
                1. Launch Microsoft Word 2003.
                2. Menu select Tools, Options.
                3. Click the File Locations tab and click the “User Templates” list box entry.
                4. Click the Modify button to display the full text of the User Templates path.  This is folder where the 802.11 templates must be placed.
                5. Click the Cancel button.
                6. Click the Close button.
                7. Open Explorer and navigate to the folder path discovered in step 4.
                8. Create a new folder there called “802.11”, then copy all the 802.11 template files to that directory.

     

    To create a new submission, launch the preferred Microsoft Office application (Word, PowerPoint or Excel), then menu select File, New, and select the appropriate 802.11 template file.  Follow the instructions provided within the template.

     

    Alternatively you can place the 802.11 document templates on your desktop, then double-click the appropriate template icon to open the template.  This alternate procedure is NOT recommended since then every time you create a new submission you must remember to save the resulting document under a different name and ensure that the resulting new document extension is changed from a template file to a document file.  The Microsoft Office applications treat the opening of the template files differently from creating a new document based on the templates.  The former is useful for editing the templates themselves, while the later creates a new document based on the template.  When operating on a template file directly the Microsoft Office applications operate in a similar, but slightly different mode than when operating on a real document.  Therefore, it is strongly recommended that you find the correct location for the template files on your system and copy the 802.11 submission templates to that location.  Then you can create a new submission at will, and there are no special procedures to remember, you can just follow the instructions within the template.


    Guidelines for using the Word templates for document submissions

    Place the template files in your template directory.  The template location varies depending on the version of Microsoft Office.  Typical locations are:

    c:\Program Files\Microsoft Office\Templates\802.11

    or,

    c:\Documents and Settings\User Name\Application Data\Microsoft\Templates\802.11

    Create the “802.11” directory in the appropriate location, then copy the 802.11 template files to that directory.

    To create a new 802.11 submission, menu select File, New, and select the appropriate 802.11 Word template file (portrait or landscape format).

    Follow the instructions provided within the template.

     

    Note:

    The headers are provided with "fields" that are automatically copied from the document properties section.

    Follow the instructions provided within the template for properly setting the document properties and then updating the header and footer from the document properties.


    Guidelines for PowerPoint Submissions

    Place the template files in your template directory.  The template location varies depending on the version of Microsoft Office.  Typical locations are:

    c:\Program Files\Microsoft Office\Templates\802.11

    or,

    c:\Documents and Settings\User Name\Application Data\Microsoft\Templates\802.11

    Create the “802.11” directory in the appropriate location, then copy the 802.11 template file to that directory.

    To create a new 802.11 submission, menu select File, New, and select the 802.11 PowerPoint template file.

    Follow the instructions provided within the template.


    Guidelines for Excel Submissions

    Place the template files in your template directory.  The template location varies depending on the version of Microsoft Office.  Typical locations are:

    c:\Program Files\Microsoft Office\Templates\802.11

    or,

    c:\Documents and Settings\User Name\Application Data\Microsoft\Templates\802.11

    Create the “802.11” directory in the appropriate location, then copy the 802.11 template file to that directory.

    To create a new 802.11 submission, menu select File, New, and select the 802.11 Excel template file.

    Follow the instructions provided within the template.

     

    Note:

    The header and footer are automatically updated by a macro whenever the spreadsheet is printed (or print-previewed).  The macro copies the corresponding cells on the Title sheet to the header and footer "fields" of every sheet in the workbook.


    This page is maintained by Adrian Stephens. Comments are welcome.
    revised: 2012-09-04

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