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[802.3_10SPE] FW: 802_1119_November 2019 Plenary_Registration and Hotel Reservations Available Now



All – please see the attached meeting announcement for the November Plenary.

-george

Subject: 802_1119_November 2019 Plenary_Registration and Hotel Reservations Available Now

 

Good Day All, 

 

We are pleased to confirm Registration and Hotel Reservations for the November 2019 IEEE 802 Plenary Session are now available. Please share the enclosed and attached information with your Working Group members.

 

If you have any questions or concerns please do not hesitate to contact us.


Sincerely,
 
Lisa Ronmark
Director of Meeting Services
Face to Face Events Inc.
Email: lisa@xxxxxxxxxxxxxxxxxxxxx
Tel: 1 (604) 316-4947

 

for 

 

Dawn Slykhouse, President
Face To Face Events, Inc.
Phone:  +1 (949) 514-8004
E: dawns@xxxxxxxxxxxxxxxxxxxxx 

 

********************************************************************************************************

 

IEEE 802 Plenary Session
November 10-15, 2019
Hilton Waikoloa, Big Island Hawaii USA

Wednesday August 7, 2019

All sessions will take place at:

Hilton Waikoloa Village
69-425 Waikoloa Beach Drive
Waikoloa Village, Hawaii 96738
United States

REGISTRATION FEES & DEADLINES


Early:  Before 6:00 PM Pacific Time, Friday, September 27, 2019

* $US 600.00 for attendees staying one or more nights at the Hilton Waikoloa Village           (Ocean or Palace Tower) 
* $US 900.00 for all attendees not staying at the group hotel)

Standard:  Before 6:00 PM Pacific Time, Friday October 25, 2019
* $US 700.00 for attendees staying one or more nights at the Hilton Waikoloa Village           (Ocean or Palace Tower) 
* $US 1000.00 for all attendees not staying at the group hotel)

 Late/On-site:  After 6:00 PM Pacific Time Friday, October 25, 2019
* $US 900.00 for attendees staying one or more nights at the Hilton Waikoloa Village          (Ocean or Palace Tower) 
* $US 1200.00 for all attendees not staying at the group hotel)

Student Registration: $US 150.00 (college students bachelor or post-graduate level)
* Student Registration Code available via email request to meeting planner.
* The Student meeting fee is available only one time per person.
* Student attendee will not be able to gain or maintain voting rights.
* A valid current student ID must be shown when picking up the meeting badge.

Registration Fee Includes
* Network/Internet services
* Power in meeting rooms
* AV equipment
* Session Name Badge
* Light Breakfast
* AM and PM Coffee/Tea Breaks
* Lunch
* Meeting services and supplies

GROUP HOTEL REGISTRATION DISCOUNT
To qualify for the discounted registration rate, you will need to book and stay a minimum of (1) night at the IEEE 802 Group Hotel (Palace Tower or Ocean Tower). When possible please book your reservation prior to starting the online registration.

CANCELLATION REFUNDS & DEADLINES
* Full Refund: 6:00 PM Pacific Time Friday September 27, 2019
* $US 100.00 Cancellation Fee: 6:00 PM Pacific Time Friday October 25, 2019
* No Refund: After 6:00 PM Pacific Time Friday Friday October 25, 2019
* Any refunds will be issued after the cancellation deadline of the session

CANCELLATION REFUND POLICY
If you register for an IEEE 802 Plenary Session and are unable to attend, you must request cancellation before the deadline to be eligible for a refund of all or part of the fees paid.  


Cancellation requests must be made either by:
* Updating your attendee profile online: https://www.regonline.com/november2019ieee802plenary
* Submitting an email request to: 802info@xxxxxxxxxxxxxxxxxxxxx

IEEE 802 GROUP HOTEL 


HILTON WAIKOLOA
 
69-425 Waikoloa Beach Drive
Waikoloa Village, Hawaii 96738
United States
Tel: 1-808-886-1234, Fax:1-808-886-2900

The IEEE 802 Group Rate is available for guest rooms in the Ocean and Palace Towers.
Both towers offer spacious rooms and views, with tram and walking access to the meeting space.

Palace Tower
* Close to Kohala Pool, the Main Lagoon, Dona & Toni's Pizza and Palace Garden.
* Information/Pictures: https://www.hiltonwaikoloavillage.com/palace-tower

Palace Tower Reservations: https://www.hilton.com/en/hi/groups/personalized/K/KOAHWHH-IEL-20191107/index.jhtml

Ocean Tower
* Close to Kohala Pool, Boat Landing Cantina, Buddha Point and Ocean View Terrace.
* Information/Pictures: https://www.hiltonwaikoloavillage.com/rooms-and-suites/ocean-tower

Ocean Tower Reservations: https://www.hilton.com/en/hi/groups/personalized/K/KOATWHH-IEL-20191107/index.jhtml

IEEE 802 RATES

$US 179.00/Night  plus taxes and fees
* Single/Double Occupancy Palace Tower Room
* Guest Room Internet and Kohala Fitness Center Access included
* Available* October 31st through November 25th
* *Rates are subject to hotel occupancy and the availability of rooms in the Group Room Block.
*Resort Fee Waiver: Resort Fee Waived for IEEE 802 Group Block Reservations

Group Rate Cut-off Date: Friday, October 11, 2019
If the block is sold out prior to this the date, the group rate may not be available.

Hilton Waikoloa Cancellation Policy
No penalty if reservation is cancelled 24 Hours prior to scheduled date of arrival.

TRAVEL DOCUMENTATION
Please take the initiative to determine if you require a visa to attend a IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the visa requirements for traveling to each IEEE 802 meeting location and determine for themselves, or in collaboration with their employer, if a visa is required.

IEEE Standards Invitation Letter
The IEEE Standards Association can provide registered attendees with a letter of invitation.

  • Request Letter During Registration: If you require a letter of invitation, please complete the visa letter request portion of the registration form.
  • Request Letter After Registration: If you require a letter of invitation after you have completed registration please return to the registration website and complete the visa letter request portion of the registration form.
  • Urgent Requests: Contact Meeting Planner directly at 802info@xxxxxxxxxxxxxxxxxxxxx
  • Request Cut Off Date: Letters will not be issued after November 1, 2019.

GETTING TO THE BIG ISLAND (KONA AIRPORT)
We recommend you arrive into Kona International Airport (KOA), which is 20 minutes away from the Hilton Waikoloa by car. Hilo Airport is about 1.5 hours away by car.

GROUND TRANSPORTATION
Kona International Airport and Hilton Waikoloa Village have wide range of transportation options available, including car rental, shuttles, and taxi.

KOA Airport Ground Transportation Summary Page:
http://airports.hawaii.gov/koa/getting-to-from/ground-transportation/

Hilton Waikoloa Village Transportation Summary Page:
https://www.hiltonwaikoloavillage.com/about-the-resort/transportation

EMAIL DISTRIBUTION LIST

Session announcements and updates via a Meeting Information email distribution list.  To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx  with no subject and with the following 2 lines appearing first in the body of the message:

subscribe stds-802-all
end

MEETING PLANNER CONTACT INFORMATION

Dawn Slykhouse
President
Face to Face Events Inc.
Phone:  +1 (949) 514-8004
Email:  802info@xxxxxxxxxxxxxxxxxxxxx

 


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Attachment: 802_1119_MeetingAnnouncement_Issued August 7.pdf
Description: 802_1119_MeetingAnnouncement_Issued August 7.pdf