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Re: [802SEC] [802.3] New meeting participation requirement


In answering questions today, I have refused to tell "problem case"
attendees what to fill in on the affiliation line.  Instead, I have in
general with the suggestion that what they fill in should be something
they would be happy to defend if ever questioned (e.g., in a dominance


There is a ProCom ad hoc I just learned of yesterday to define an
acceptable sign-in sheet.  I was recruited to join.  I sent an example
of the form I'm using this week, and if any of you have forms you like,
please forward an example page to me.  My primary recommendation and
current personal position is to get the IEEE attendance software right
and make the sign-in sheet mimic that. 


-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[] On Behalf Of Tony Jeffree
Sent: Monday, January 15, 2007 9:39 AM
Subject: Re: [802SEC] [802.3] New meeting participation requirement

Bob (and SEC colleagues) -

I note that the new text of SB Ops Manual,, states: "The 
chair shall review the adequacy of disclosures." Beyond noting that a 
participant has written something legible (and not impolite!) in the 
space on the signup sheet, it is not at all clear to me that I, or 
any other WG chair for that matter, is competent to " the 
adequacy of disclosures", especially so in the absence of a 
definition of "adequate", but I suspect, even if "adequate" is 
adequately (sic) defined.

So, while I intend to pilot a similar scheme to yours at next weeks' 
802.1 interim (and apologizing in advance for pinching some of your 
words), my "review (of) the adequacy of disclosures" will necessarily 
be restricted to observing (a) that something is written in the 
relevant space in the signup book and (b) that I can transpose it 
with a reasonable expectation of accuracy into the attendance list 
for the minutes.


At 18:24 12/01/2007, you wrote:
>This is a reminder of information I have reported on at recent 
>opening 802.3 plenaries.  A number of significant changes have been 
>incorporated in IEEE-SA governing documents (IEEE-SA Operations, 
>IEEE-SA Standards Board Bylaws and IEEE-SA Standards Board 
>Operations Manual) that will affect IEEE 802.3 and subgroup 
>operation.  These updated documents are now effective and can be 
>found for your reference at: 
>At next week's meeting, all participants will be asked to provide 
>written disclosure of their affiliation (verbal disclosure has been 
>the custom during introductions for most of 2006's 802.3 
>meetings).  The IEEE-SA Standards Board Operations Manual includes 
>this new requirement, which we will fulfill through the attendance 
>sign-in book.
>For many of you, your affiliation is your employer; but for others, 
>some other entity may be funding your participation.  Anyone 
>refusing or failing to declare affiliation will not receive 
>attendance credit for the January interim meeting.  Full compliance 
>with the affiliation policy will be enforced beginning with the 
>March plenary meeting.  To support this declaration of affiliation 
>requirement, there will be a new look for the attendance books.  The 
>attendance sign in sheets will include your contact information, a 
>place to write affiliation and have the following notice about your 
>affiliation declaration:
>"You are deemed "affiliated" with any person or organization (other 
>than IEEE and its officers acting in that capacity) that has 
>requested, paid for, or otherwise sponsored your participation in 
>this meeting, whether that payment was made to you or your employer. 
>Failure to disclose every affiliation will result in not receiving 
>attendance credit for this meeting and may result in other 
>penalties, including permanent loss of membership in this group. 
>Please note that you are not excused from compliance with this 
>policy by reason of any claim of a conflicting obligation (whether 
>contractual or otherwise) that prohibits disclosure of affiliation. 
>If you are under contract not to disclose your affiliation, you must 
>either get a waiver of that requirement or lose 802.3 voting member 
>privileges. Submitting a form without full disclosure would be 
>considered false and misleading."
>Please feel free to email me any suggestions for improving the 
>implementation of this requirement after trying the new sign in 
>sheets next week.
>Bob Grow
>Chair, IEEE 802.3

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