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Re: [802SEC] [802SEC] ex-officio request

Carl / All,

I think the question here is 'what is the standing of Robert's Rules in LMSC'?  They are a 'guide' for parliamentary procedure. As such I believe that if it is permissible in Robert's, it is permissible here if we allow it.  I don't believe every part of Robert's has to be explicitly stated in our P&P for us to be able to follow it. If it is allowed in Roberts, we should be allowed to practice it within LMSC without it being explicitly stated.

In my opinion Robert's permits Paul (as Chair of the LMSC) to have Ex Officio Membership in our WG/TAGs if they chose to allow it by vote.  The definition of Paul's rights / duties as an ex officio member would be as spelled out in Roberts.   He would not count toward quorum or return requirements if he does not participate in a vote.  He is not required to vote or gain participation credit to maintain his membership.  But he is permitted to vote on select issues of his choosing.  The most relevant sections of Robert's Rules as I see it are given below.


Elected Officers

Administrative Duties of the President of a Society.  All of the duties of the presiding officer described above relate to the function of presiding over the assembly at its meetings. In addition, in many organized societies, the president has duties as an administrative or executive officer; but these are outside the scope of parliamentary law, and the president has such authority only insofar as the bylaws provide it. In some organizations the president is responsible for appointing, and is ex officio a member of, all committees (except the nominating committee, which should be expressly excluded from such a provision); but only when he is so authorized by the bylaws - or, in individual cases, by vote of the assembly - does he have this authority and status. As an ex-officio member of a committee, the president has the same rights as the other committee members, but is not obligated to attend meetings of the committee and is not counted in determining the number required f!
 or a quorum or whether a quorum is present.

Ex-Officio Board Members
Frequently boards include ex-officio members - that is, persons who are members of the board by virtue of an office or committee chairmanship held in the society, or in the parent state or national society or federation or some allied group; or - sometimes in boards outside of organized societies - by virtue of a public office. In the executive board of a society, if the ex-officio member of the board is under the authority of the society (that is, if he is a member, officer, or employee of the society), there is no distinction between him and the other board members. If the ex-officio member is not under the authority of the society, he has all the privileges of board membership, including the right to make motions and to vote, but none of the obligations - just as in a case, for example, where the governor of a state is ex officio a trustee of a private academy. The latter class of ex-officio [page 467] board member, who has no obligation to participate, should not be coun!
 ted in determining the number required for a quorum or whether a quorum is present at a meeting. Whenever an ex-officio board member is also ex officio an officer of the board, he of course has the obligation to serve as a regular working member.
When an ex-officio member of a board ceases to hold the office that entitles him to such membership, his membership on the board terminates automatically.
Concerning ex-officio members of committees, including the president, see page 480.

Appointment of Committees

The rules affecting ex-officio members of committees are the same as those applying to ex-officio members of boards (pp. 466-67). When the bylaws provide that the president shall be ex officio a member of all committees (except the nominating committee, as such a provision should state), the president is an ex-officio member who has the right, but not the obligation, to participate in the proceedings of the committees, and he is not counted in determining the number required for a quorum or whether a quorum is present at a meeting.

Content of Bylaw Articles

Appointment of special committees is usually provided for in a separate section that may also, as indicated above, provide for the appointment of additional standing committees. When this section empowers the president to appoint such special committees or additional standing committees as the society or the board shall direct, he is not thereby authorized to appoint other committees on his own initiative. If the president is to appoint committees and it is desired that he have standing authority to appoint non-assembly members to positions on the committees without submitting these persons' names to the assembly for approval, this section should contain a provision to that effect (see pp. 167, 475, 478-79). This section may also provide that certain officers - for example, the president - "shall be ex officio a member of all committees except the Nominating Committee." In that case, the president has the right, but not the duty, of participating in the work of the committee!
 s (see also pp. 466-67, 480). Without such a provision, he has no vote within the committees, nor can he attend their meetings except as invited by a particular committee. The nominating committee should always be expressly excluded in a provision making the president an ex-officio member of committees.

Matthew Sherman, Ph.D. 
Engineering Fellow 
BAE Systems -  Network Systems (NS) 
Office: +1 973.633.6344 
Cell: +1 973.229.9520 



-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [] On Behalf Of Carl R. Stevenson
Sent: Tuesday, July 17, 2007 6:57 PM
Subject: Re: [802SEC] [802SEC] ex-officio request

I agree with Tony ... Ex officio means "non-voting."

My only concern with granting Paul voting rights in my WG is that he
normally doesn't attend interims and would count against quorum absent some
special provisions.


> -----Original Message-----
> From: 
> [] On Behalf Of Tony Jeffree
> Sent: Tuesday, July 17, 2007 5:32 PM
> To: Paul Nikolich
> Cc:
> Subject: Re: [802SEC] [802SEC] ex-officio request
> Paul -
> I don't believe there is a problem granting you voting membership in 
> each WG/TAG - the current P&P allow Chairs to do that. However, 
> current P&P don't have a concept of an "ex-officio member" or what 
> properties might be associated with it.
> Regards,
> Tony
> At 18:17 17/07/2007, Paul Nikolich wrote:
> >All,
> >
> >Some of you have asked what my motivation to be given ex-officio 
> >status in your group is.  My motiviation is as follows--my duties as 
> >802 Chair do not allow me to attend WG sessions on a regular enough 
> >basis to acheive membership status the usual way, hence I am not a 
> >member of any group.  Does this mean I am not a member of LMSC? An 
> >odd situation I'm trying to resolve via the ex-officio 
> >mechanism.  Also I wish to have the ability to vote on WG or TAG 
> >matters when I do have the time to understand the issue under 
> >consideration and weigh in on via a vote.
> >
> >Regards,
> >
> >--Paul
> >
> >----------
> >This email is sent from the 802 Executive Committee email 
> >reflector.  This list is maintained by Listserv.
> ----------
> This email is sent from the 802 Executive Committee email 
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This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.

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