Re: [802SEC] Responses on venue for March 2009 - Please VOTE Now !!!
Pat, Some comments on your suggestion:
I would prefer to anticipate attendance at 800 just to be safe since I
expect low turn-out from 802.1 and 802.3 based on prior experience and
their stated preferences.
You cannot get 4-days of buffet lunches for $50, not even close. The
going rate is $40-50/day.
We need to come up with $402K just to pay for meeting space. No way you
can do that with +$100 reg fee (that barely covers the increased cost of
F&B) unless you are able to take all of that out of our treasury. We
would need to raise our fees by $50 to build that much reserve between
now and March 2009 (only 3 sessions).
We can work up some options with subsidized fees if you would like but
it's still not going to look cheap.
Dr. Everett O. (Buzz) Rigsbee
PO Box 3707, M/S: 7M-FM
Seattle, WA 98124-2207
Ph: (425) 373-8960 Fx: (425) 865-7960
Cell: (425) 417-1022
From: Pat Thaler [mailto:email@example.com]
Sent: Wednesday, September 26, 2007 3:00 PM
To: Rigsbee, Everett O; STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: RE: [802SEC] Responses on venue for March 2009 - Please VOTENow
Can Rome be set up with the following parameters?
Budget can be made to work with
anticipated attendance of 1000
registration fee no more than $100 over our usual plenary
(or $150 if buffet lunch is included)
extra registration fee of up to $200 for attendees that don't
stay at the meeting hotel
difference between cost and registration fees decreases for
difference between meeting cost and registration at 1000
attendees is within our ability to subsidize from the IEEE 802 Treasury
And our attendees staying at the hotel are not subjected to excessive
fees (compared to what we pay at our customary venues) for the usual
hotel services. Specifically:
access to fitness center and hotel indoor pool should be free
in room internet should be no more than 10 Euros
Note: I expect that 1000 is the minimum attendance we will get. Buzz's
information memo said 800 to 1000 but looking at the past meeting
history for interims we don't have that much fall off for NA vs non-NA,
actually attendance looks pretty good at previous non-NA meetings. "our
ability to subsidize from the IEEE 802 Treasury" means using the
treasury funds we have been building up to help with the expected extra
cost of non-NA and not reducing our treasury to a point that endangers
our ability to operate going forward.
If and only if those parameters can be met, then I vote approve.
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