Re: [802SEC] Proposed process to choose March 2011 802 Plenary
That looks like a good plan.
Is there something driving the 7 March date for item 2? A month plus one
week looks a little short. I guess that is to get the venue locations
early enough to pin down travel costs for EC approval at the EC meeting.
I think we could give the hosts more time (45 days?) and approve a site
visit budget allocation at the March meeting and then adjust with an
email ballot if the budget doesn't fit the site visits.
The other alternative would be to pull in the 31 January date to 15
January and leave 7 March.
Also, why March? I think we should request proposals for March and July
2011 because July opens up the university campus venues. Hey, it is even
possible that we could get proposals that would allow us a Europe and an
Asia plenary in 2011.
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of Roger B. Marks
Sent: Tuesday, November 27, 2007 8:22 PM
Subject: [802SEC] Proposed process to choose March 2011 802 Plenary
I suggest that we seek proposals to host the March 2011 Plenary and
make a choice at the July session. Here is a specific timeline to get
(1) by 31 January: IEEE 802 Executive Secretary issues a draft set of
facility requirements and issues a Request for Interest (RfI) seeking
a letter of intent from any prospective hosts.
(2) 7 March: Deadline for letter of intent that would name
prospective host and venue but without a firm commitment to host.
(3) 21 March: 802 EC approves a request for proposals (RfP),
including facility requirements and hosting specifications, with a
specific submittal template to allow ready intercomparison. 802 EC
also authorizes travel expenses for site visits to prospective hosts
identified by letter of intent.
(4) 20 June: Deadline for host proposals issued in response to the RfP.
(5) 1 July: Executive Secretary submits report summarizing proposals
and results of site visits.
(6) 14 July: During a tutorial slot, host candidates overview their
(7) 18 July: 802 EC votes to accept a proposal.
Note that this would not require any EC action before the March 802
Plenary. We just need Step (1) to kick it off.
The RfP could specify that we are particularly seeking venues outside
North America and would expect to give them preference. We could also
be rigid about this, but my personal opinion is that we should be
flexible, retaining the option to choose a North American site if
that was the only reasonable option. Anyway, the RfP would be subject
to EC discussion.
If we take an approach like this, I have a lot of confidence that we
will get a good response. I am committed to working with prospective
hosts to get us at least one solid hosting offer outside North America.
I welcome your thoughts on this proposal.
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