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Re: [802SEC] Non NA venue selection for March 2011


	Thanks.  Sadly it sounds like the ITU made us an offer that is easy to refuse.


-----Original Message-----
From: Rigsbee, Everett O [] 
Sent: Wednesday, November 12, 2008 11:52 AM
To: Shellhammer, Steve; STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: RE: [802SEC] Non NA venue selection for March 2011

Hi Steve,  Yes, there are charges for some of the meeting space (the
CCV) and charges for AV, Set-up Labor, and security.  

We must also pay for all ITU & CICG staff support (Photo ID badge
production, F&B services, Copying Services, etc.) and we have to pay
extra for staff to use the meeting spaces during the evening periods
(6-11pm).  There are also extra charges for Network Access arrangements
and for Power distribution, and the F&B Charges are quite a bit larger
than those in Singapore.  The Budget spreadsheet breaks out all of those

Finally Singapore is providing $150K US subsidy toward keeping reg fees
down that we don't get in Geneva.      :-)    

Thanx,  Buzz
Dr. Everett O. (Buzz) Rigsbee
Executive Secretary, IEEE-802 LMSC
Boeing IT
PO Box 3707, M/S: 7M-FM
Seattle, WA  98124-2207
Ph: (425) 373-8960    Fx: (425) 865-7960
Cell: (425) 417-1022

-----Original Message-----
From: Shellhammer, Steve [mailto:sshellha@QUALCOMM.COM] 
Sent: Wednesday, November 12, 2008 9:42 AM
Subject: Re: [802SEC] Non NA venue selection for March 2011

John and Buzz,

	Thanks for all the hard work.  The Singapore option looks nice.

	You mention that you also plan to continue working on a possible
meeting in Geneva.  What I don't understand about Geneva is why
Registration Fees are $600/$800.  Is the ITU charging us for the use of
their meeting rooms?  Sounds like it is quite expensive but I don't
understand why the ITU is charging us much more than a Hotel would.  I
thought the ITU and the IEEE got along well.


-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[] On Behalf Of John Hawkins
Sent: Wednesday, November 12, 2008 8:03 AM
Subject: [802SEC] Non NA venue selection for March 2011

Dear EC,

Please find attached several files documenting the findings of site
inspections carried out by Buzz, Paul and Dawn of the Singapore and
Geneva venue proposals. I would draw your attention to the excel file
which is an estimate of the costs for running an IEEE 802 plenary in
both locations and comparing them to a "standard" NA venue estimate. It
is a pretty numbers-intensive spreadsheet so you may want to look at the
ppt file, as it summarizes the findings. We encourage you to discuss
these with your working groups this week, and be prepared to act on this
item at the closing EC meeting.  The remaining docs are included as
backup and we request these not be forwarded around beyond this list as
they include pricing quotes from various properties.

As you will note, the Singapore proposal benefits greatly from the
incentives provided by the Marina Bay Sands, the Singapore Tourist
Board, and the ready availability of meeting rooms and ample hotel
rooms. The organizers have provided more information about their
property which is being made available to the EC via your paper folders
in the IEEE office. Please stop by and pick one up (and you get to keep
the USB drive!). 

Geneva is still workable, but we feel it will require more planning to
line up the logistics (especially hotel discounts that need to be
negotiated with smaller, individual properties). This will also allow us
to negotiate deals that are off-season, and are not affected by the
proximity of another show filling up rooms in Geneva during March 2011.

For these reasons, we are recommending we move forward with Singapore
for the March 2011 slot, and continue to work on reducing the cost of
Geneva in view of a July 2013 plenary slot. But we need to move forward
with March 2011, so please become opinionated, and be prepared to vote
on Friday.

We (Buzz or I) are available to discuss this with you or your working
groups should you find that useful.

john hawkins | nortel | 13560 morris rd alpharetta, ga 30004 |
+1.770.708.4375 | esn 268
carrier ethernet marketing

<<GenevaHotel-Information-03.doc>>  <<802-0311-MBS-Proposal-R6.pdf>> 

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This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.