Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding
If we have done this in the past, then there must have been some sort of
a process. If so, that process should be part of the motion. As it
stands now, the motion does not answer this question.
Prior experience is fine if we have some sort of documentation of what
was done in our prior experience.
Sherman, Matthew J. (US SSA) wrote:
> I tend to be in favor of this motion so as to move this situation
> forward to a conclusion. I think a cap of $1000 protects IEEE 802
> from undue risk. However the main point I want to make is that we
> have paid for people expenses in the past, so there must be a model
> in place for us to do this (since we already have). I don't accept
> that we need to have a written process in place to approve these
> expenses. I would suggest we use our prior experience to determine
> what reasonable and customary should mean.
> Matthew Sherman, Ph.D. Engineering Fellow BAE Systems - Electronics,
> Intelligence, & Support (EI&S) Office: +1 973.633.6344 Cell: +1
> 973.229.9520 email: firstname.lastname@example.org
> -----Original Message----- From: ***** IEEE 802 Executive Committee
> List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of James Gilb
> Sent: Wednesday, January 27, 2010 2:53 PM To:
> STDS-802-SEC@LISTSERV.IEEE.ORG Subject: Re: [802SEC] +++ 10-day EC
> Email Ballot +++ Exec Secretary March T&L Funding
> Dear John
> I vote Disapprove for the following reasons:
> 1) We do not have a procedure for approving "reasonable and customary
> expenses" or a policy that determines what is "reasonable and
> customary". Who will review and approve the expenses? Are there any
> limits to the type of expenses that are covered (e.g., laundry,
> fitness room fees, airfare, taxi, rental car, hotel, meals, etc.).
> Is there are per diem limit for meals? Before we embark on this
> path, we need to have policies in place to handle this.
> 2) The 802 EC has not developed a policy on which members should have
> expenses reimbursed. Is there a reason that one member has their
> expenses partially covered and others do not?
> 3) All EC members have current endorsement letters promising to cover
> all expenses through the March 2010 meeting. One purpose of the
> letter is so that the Sponsor knows that it will not be required to
> cover any of those expenses. If we want to create a new policy going
> forward, then we should discuss that in the March meeting.
> James Gilb 802 Recording Secretary
> John Hawkins wrote:
>> Paul has authorized the following motion for your consideration.
>> Based on our previous discussion on the topic, this is what I
>> think can get us an answer to this question to cover the next
>> meeting. Much more discussion will follow in Orlando on the longer
>> term solution. For now, please vote your preference one way or the
>> Motion: Without precedent, the EC approves the use of IEEE 802
>> resources for reimbursement of reasonable and customary expenses
>> for Buzz Rigsbee, such that he may continue to execute his duties
>> as the IEEE 802 Executive Secretary, for the March 2010 plenary.
>> Such reimbursement will be not to exceed $1,000
>> Moved: John Hawkins Seconded: Steve Shellhammer
>> Start of ballot: Tuesday 27th January, 2010 Close of ballot:
>> Saturday 6th February, 2010, 11:59PM EDT
>> Early close: As required in subclause 126.96.36.199 'Electronic Balloting
>> of the IEEE project 802 LAN/MAN Standards Committee (LMSC)
>> Operations Manual, this is notice that this ballot may close early
>> once sufficient responses are received to clearly decide a matter.
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