Thread Links Date Links
Thread Prev Thread Next Thread Index Date Prev Date Next Date Index

Re: [802SEC] New IMAT beta test at 802 Wireless Interim in Atlanta


I'm disappointed that an improvement that we have requested for as long as IEEE 802 has used IMAT has not been included in the update. That is the ability to claim partial attendance (i.e. attendance for less than 75%) for a meeting. The attendance database as it is focuses only on recording attendance for purposes of gaining and maintaining voting membership in the Working Group but that is not the only need for attendance records.

The  IEEE Standards Board Operations Manual requires a list of attendees for the minutes of each meeting:
"The minutes of each working group or project meeting shall record a list of attendees and the disclosed affiliation of each attendee."

In the example shown in slide 10 of the attendee screen shots, an attendee may have spent some time in each meeting attending greater than 75% of one and less than 75% of the other (or less than 75% in each). An attendee that participated in less than 75% of a meeting still has heard presentations and debate and may have participated in votes and debates. That attendance needs to be recorded for the minutes. 

In order to comply with the Standards Board Operations Manual and serve as an attendance record for voting membership, the database needs to allow for recording attendance at two levels - partial attendance (i.e. less than 75%) and full attendance (greater than 75%). Handling for full attendance would be the same as now (i.e. only one concurrent or overlapping meeting can have full attendance). Multiple concurrent meetings can have partial attendance and claiming full attendance for an overlapping meeting demotes another concurrent full attendance meeting to partial attendance (rather than to no attendance as it does now.)

Pat Thaler

-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [] On Behalf Of Christina Boyce
Sent: Wednesday, May 09, 2012 6:20 AM
Subject: [802SEC] New IMAT beta test at 802 Wireless Interim in Atlanta

Attention IEEE 802 Working Group Chairs and Officers

Over the past few months the SA Staff has been working with a few 802 
Working Group members to enhance the IMAT application. We have gathered 
requirements, documented, planned, scheduled, and alpha tested the "new" 
IMAT application.  I am happy to announce that the team will be using the 
new features in a beta test during the Wireless Interim in Atlanta May 13 
- 17, 2012.  IEEE Staff (Christina Boyce, Greg Marchini, and Jeric Newby) 
will be on site to ensure a smooth beta test.  Pending results from the 
beta test, our plan is to decommission the "old" IMAT in time for the July 
2012 802 Plenary.

NOTE: During the 802.3 and 802.1 interim meetings in May (next week) these 
groups will continue to use the "old" IMAT application for attendees and 
will notice some new features for the Manager access.

The following link will provide you with the screen shots and 
functionality of the "New" IMAT application.

Some major improvements made to the "new" IMAT include:
- One application/one url for both manager and attendee access: 
        The url for accessing IMAT (both Attendee and Officer) will be
        No delay between meeting information update and attendee view
        Immediate updates to attendance information
- Manager Access enhancements
        All reports are now in one location
        "Delete All" breakout capability
        Meeting Room location entered will show up on attendee view
        Wiki for venue information 
        Ability to delete a meeting where attendance was logged.  Attendee 
will receive an email notification.
        All Officers (as entered in myProject) have read/write access to 
IMAT Manager
- Attendee enhancements
        Overlapping timeslots, if chosen will warn the attendee before 
        Affiliation confirmation screen added
        New look and feel
        New URL for access

The team will continue to work through the beta test next week and 
continue with a few more enhancements to ensure a successful Plenary 
session in July. Thanks to the team for moving this project along in a 
timely manner and giving 100% to the accuracy and success of the 

The IMAT Team: 
Volunteers: Rick Alfvin, Jon Rosdahl, Adrian Stephens 
Staff: Bob LaBelle, Greg Marchini, Jeric Newby

Any questions can be directed to either Christina or Greg

Thank you!
Christina Boyce
Manager Standards Solutions Services, IEEE Standards
445 Hoes Lane
Piscataway, NJ 08855
Phone 732-562-5540
Cell 908-239-4038

IEEE ? Advancing Technology for Humanity

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.