Thread Links Date Links
Thread Prev Thread Next Thread Index Date Prev Date Next Date Index

Re: [802SEC] IEEE Staff recommendation on Confidential email discussion and ballot


Thanks for the information.

I would note that in the document referenced by Yvette it says the following:

IEEE Policies
9.24 Information Disclosure Policy
2. The following categories of information shall be confidential: ... (e) information relating to procurement processes that involves prequalification information submitted by prospective bidders, or proposals or price quotations; ...

The proposed contract includes a price quotation.

James Gilb

On 04/25/2013 02:37 PM, Paul Nikolich wrote:
Dear EC Members,

Please see the below note from IEEE Staff which recommends an approach
for us to follow regarding confidential email ballots.  It is
permissible for 'business or administrative related confidential
material'.  We will have to incorporate the procedure into our P&Ps for
email ballots, James please put this in the your queue of P&P changes.
I'd like us to finalize text and decide on this at the July plenary
session if possible.



------ Forwarded Message ------
From: "Yvette Ho Sang" <>
To: "Paul Nikolich" <>
Sent: 4/25/2013 5:18:54 PM
Subject: Confidential email discussion and ballot


You wanted a response on the confidential email discussion and ballot.
The EC can outline procedures for, and conduct an email discussion
restricted to its members and specific stakeholders if the discussion is
on business or administrative related confidential material. A ballot,
following whatever criteria outlined in your P&Ps for email ballots, can
follow the discussion. It should be noted, however, that the procedures
should clearly state which discussions can be conducted via email and
balloted. The confidential material must not be material that should be
discussed in an executive session meeting, nor material with regard to
standards that should be open to materially interested parties due to
the requirements for open standards development. I don't think
evaluation of the terms of a contract with a vendor is executive session
material if there are only business considerations to be discussed.

Refer to RROO latest edition for a description of executive sessions and
the material discussed. You may also want to review the IEEE guidelines
on executive sessions
Note that information discussed in executive session is usually
extremely sensitive, especially from a legal perspective, and cannot be
discussed outside of executive session.

The EC may want to consider creating administrative policies that are
not a part of the standards development procedures to cover this type of
activity. I believe AudCom has in the past suggested to Sponsors that
standards development procedures be separated from procedures on
managing the business of a technical committee or Sponsor. That way,
AudCom would be responsible for accepting changes to the Sponsor P&Ps
and the Sponsor would be responsible for changes to its administrative
policies. Of course, the EC would have to vote on creating the
administrative policies using whatever voting requirements that
currently apply for EC policy development.



Yvette  Ho Sang, MBA, ARM
Risk Management Analyst
IEEE Standards Association
445 Hoes Lane
Piscataway, NJ 08854
Tel: +1 732 562 3814
Fax: +1 732 562 1571

Fostering technological innovation and excellence for the benefit of

This email is sent from the 802 Executive Committee email reflector.
This list is maintained by Listserv.

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.