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[802.3_B400G] Update - Announcement Electronic Meetings - 09-10, 14-16 July 2025

This email is to provide an update to the IEEE P802.3dj Task Force regarding the previously announced contingent July 2025 electronic meetings (See https://www.ieee802.org/3/B400G/email/msg01531.html).

Given the volume of comments submitted during the initial Working Group ballot and their respective distribution amongst “Common”, “Electrical”, “Logic” and “Optical” topics, the IEEE P802.3dj Task Force will be holding electronic interim meetings on the following dates / times:

·       09 – 10 July 2025, 9am to 1pm ET, Electronic (Single conference call - no tracks)

·       14 – 16 July 2025, 9am to 1pm ET, Electronic (Single conference call - no tracks)

Please note that there are no registration or registration fees for these electronic meetings.  Also, these meetings do not count towards IEEE 802.3 Working Group voting membership. 

The draft agenda for these meetings will be the following:

·       Opening Business on 09 July 2025

·       Consideration of comments categorized by the Task Force editorial team as either “common” or “electrical.”  (Note -  “logic” and “optical comments plus remaining “common”& “electrical” will be considered at the July 2025 Plenary.) 

·       Motion to consider acceptance of comments in “Bucket 1” on 14 July 2025.

·       Consideration of liaison to forward IEEE P802.3dj Draft 2.1 to the following: OIF, UALink, UEC, INCITS/FibreChannel, and ITU-T.

Please note the following – 

·       While no specific time is being assigned to “optical” or “logic” comments, the “common” topics may include topic matter related to these two areas.

·       Only presentations for comment resolution by the editorial team will be considered during the 09-10 July meetings.  

·       Only presentations from participants addressing “common” or “electrical” comments will be heard during the 14-16 July meetings.   (Please note that any presentation requests addressing “logic” or “optical” topics will be assigned to the IEEE P802.3dj July 2025 Plenary agenda.)

Presentation Requests

As discussed above, presentations from participants will only be heard the week of 14 – 16 July. Requests for presentation time shall be made by Thursday 03 July 2025.   Individuals wishing to present are directed to use the following form:  https://forms.gle/LZaWNUepruEp4idz9. 

The presenter shall e-mail a PDF, soft-copy version of the presentation to me at jdambrosia@xxxxxxxxx and cc Kent Lusted at kent.lusted@xxxxxxxxxxxx by Tuesday 08 July  2025.  Please be sure to include the related comment #s on the title page to assist the editorial team.  Also, please make sure that page numbers are included in your presentation.

Please review Procedure for Presenters web page: https://www.ieee802.org/3/dj/public/presentproc.html 

Presentations addressing comments submitted against D2.0 should target 10 minutes in duration, excluding time for questions and answers.  Requests for presentation time greater than 10 minutes will be considered on a case-by-case basis, and the requestor should contact the chair prior to making the request to justify the additional time.  Please note that with the anticipated agenda, it is very unlikely that these requests will be honored.  

Other Topics

I encourage individuals to use the Task Force reflector to reach out to others in the spirit of consensus building.  As chair, I am reserving the right for the Task Force leadership team to introduce individuals making similar topic requests in the continuing spirit of this encouragement.  

As a reminder, please make sure that all requests for presentations or submissions of presentation material have no restrictive notices at the bottom of the email.  All such emails will be refused, and requests / presentations will not be acknowledged.  All individuals submitting presentations should review the Procedures for Presenters Page for the respective projects noted above.

I would greatly appreciate presenters reviewing their own presentations to verify that they have followed the cited Presentation Style Guidelines.

To support the web site search tool used by the IEEE P802.3 web site the 'Document Information' fields of the PDF file must be completed as follows:

·       Title: Title of presentation

·       Author: Name(s) of author(s) & affiliation(s)

·       Subject: IEEE P802.3dj Task Force

PRESENTATIONS THAT DO NOT HAVE THE FIELDS PROPERLY FILLED OUT WILL NOT BE ACCEPTED.

Regarding Relative Cost Analysis

Presentations addressing relative cost analysis may require IEEE Risk management review if individuals do not follow guidelines provided in IEEE SA Anti-trust policy available at http://standards.ieee.org/wp-content/uploads/2022/02/antitrust.pdf.   

Further information about IEEE 802.3 cost discussion can be found in “Presentation on Cost Discussions to IEEE 802.3 Working Group” (See https://www.ieee802.org/3/100GNGOPTX/public/may12/lindsay_01_0512_optx.pdf). 

Please note that such IEEE Risk management review can take up to ~30 days. Individuals not budgeting sufficient time for review may have presentations scheduled for later meetings to allow these reviews.

IEEE SA Policies

As a reminder, all meeting participants should review the following documents prior to participation in an interim meeting teleconference:

·       IEEE SA patent policy

·       IEEE SA Copyright Policy

·       IEEE SA Participation Policy

All of these policies may be found at http://ieee802.org/3/policies.html.

Best Regards,

John D’Ambrosia

Chair, IEEE P802.3dj Task Force

Tel:       717.503.4512

Email    jdambrosia@xxxxxxxxx

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