IEEE 802.3 Ethernet Metadata Services Study Group Procedure for Presenters

Deadline for Requesting Agenda Time to Make a Contribution

• Contributors shall request agenda time to make a contribution by [TWO THURSDAYS] (AoE) preceding the week of the meeting.
• Requests for agenda time shall be submitted by sending an email to the chair.
• The contributor shall provide the following information:
  • Name of contributor
  • Title of contribution
  • Length of time requested (this should include time for questions and answers)
  • Brief description of the topic
• If the "agenda time request" deadline is missed, agenda time will be provided for the contribution on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair) if, based on a vote if necessary, there is no objection to do so.

Deadline for submitting a contribution

• The contributor shall submit a PDF soft-copy version of the contribution by email to the chair by the [MONDAY] (AoE) of the week preceding the meeting for publication on the IEEE 802.3 Ethernet Metadata Services Study Group web site.
• If the "contribution submission" deadline is missed, agenda time for the contribution will be provided on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair) if, based on a vote if necessary, there is no objection to do so, and before any contribution that failed to meet the "agenda time request" deadline. A PDF, soft-copy version of the contribution shall be made available to the chair before the beginning of the presentation.

Contribution Guidelines

• Failure to meet guidelines may result in a loss of requested agenda time.
• Contributions shall be submitted in PDF format.
  • Neither the chair nor the web master will convert contributions to PDF format.
  • Contributions not in PDF format will be returned.
• Avoid graphic-intensive backgrounds or other decorative graphics.
• No animations, audio clips, video clips, etc.
• Contribution size should be less than 2.0 MB.
• No marketing pitches, product pitches or corporate pitches.
• No prices, average selling prices (ASPs) or costs are permitted.
• Relative cost comparisons of components are permitted (i.e. optics cost for option 1 is 3x the cost of option 2).
• Relative cost comparisons of aggregate costs are not permitted (i.e. PHY cost for option 3 is 2x the cost of option 4).
• For more information see IEEE Standards Antitrust and Competition Policy and Presentation on Cost Discussions to IEEE 802.3 Working Group.
• Relative cost comparison contributions that do not follow these guidelines require an IEEE SA Risk Management review.
• This review may take up to 30 days which could result in the contribution being delayed to a later meeting.
• This review may result in changes being required before the contribution will be accepted.
• Please consider contacting the chair if you want to provide a relative cost comparison contribution.
• No company copyright or confidentiality statements.  All contributions are posted to a publicly available website.  If the contribution is not ready for public disclosure, then it shall not be contributed.
• Any previously published material in a contribution has to be accompanied by a completed IEEE-SA Copyright Permission Form.
  • For more information see Copyright FAQs for Participants
  • Note that a claim of "fair use" cannot be used to avoid the requirement to provide a completed Copyright Permission Form for previously published material.
• To support the website search tool used by the IEEE 802.3 website the "Document Information" fields of the PDF file must be completed as follows:
  • Title:- Title of presentation
  • Author:- Name(s) of author(s)
  • Subject:- IEEE 802.3 Ethernet Metadata Services Study Group
• The "Document Information" fields in a PDF file can be entered as follows:
  • Adobe Acrobat: Either use the menu options: "File" -> "Document Info" -> "General" or the shortcut CTRL-D.
  • Adobe PDFWriter: When the "Save PDF File As" dialogue appears hit the " Edit Document Info." button, enter the information and then hit the "OK" button.