Request agenda time early
Requests should be submitted by the deadline in the meeting announcement, usually one week prior to the meeting.
Presenter Procedures
Contributor Deadlines and Submission Rules
Please follow these guidelines to ensure your contribution is accepted.
Submit a PDF copy
Contributions should be provided in PDF format by the deadline in the meeting announcement, usually the Sunday AoE before the meeting.
Follow policy rules
Submissions must fully comply with IEEE policy rules to be posted.
Deadlines
Requesting Agenda Time
Contributors should request agenda time by the deadline in the meeting announcement.
- Requests for agenda time should be sent to the chair at jpotterf@cisco.com.
- The request should include contributor name, presentation title, time requested, and a brief topic description.
- If the deadline is missed, agenda time may still be provided on a best-effort basis after the regular agenda if there is no objection.
Submission
Submitting a Contribution
PDF versions should be sent by deadline in the meeting announcement.
- Contributions should be emailed to the chair at jpotterf@cisco.com.
- If the contribution-submission deadline is missed, agenda time may still be assigned on a best-effort basis after the regular agenda and after timely agenda requests.
- A PDF copy should be available to the chair before the presentation begins.
Contribution Content
Mandatory Requirements and General Guidelines
- Failure to meet guidelines may result in a loss of requested agenda time.
- Contributions shall be submitted in PDF format.
- Neither the chair nor the web master will convert contributions to PDF format.
- Contributions not in PDF format will be returned.
- Avoid graphic-intensive backgrounds or other decorative graphics.
- No animations, audio clips, video clips, etc.
- Contribution size should be less than 2.0 MB.
- No marketing pitches, product pitches or corporate pitches.
- No prices, average selling prices (ASPs) or costs are permitted.
- Relative cost comparisons of components are permitted (i.e. optics cost for option 1 is 3x the cost of option 2).
- Relative cost comparisons of aggregate costs are not permitted (i.e. PHY cost for option 3 is 2x the cost of option 4).
- For more information see IEEE Standards Antitrust and Competition Policy and Presentation on Cost Discussions to IEEE 802.3 Working Group.
- Relative cost comparison contributions that do not follow these guidelines require an IEEE SA Risk Management review.
- This review may take up to 30 days which could result in the contribution being delayed to a later meeting.
- This review may result in changes being required before the contribution will be accepted.
- Please consider contacting the chair if you want to provide a relative cost comparison contribution.
- No company copyright or confidentiality statements. All contributions are posted to a publicly available website. If the contribution is not ready for public disclosure, then it shall not be contributed.
- Any previously published material in a contribution has to be accompanied by a completed IEEE-SA Copyright Permission Form.
- For more information see Copyright FAQs for Participants
- Note that a claim of "fair use" cannot be used to avoid the requirement to provide a completed Copyright Permission Form for previously published material.
- To support the website search tool used by the IEEE 802.3 website the "Document Information" fields of the PDF file must be completed as follows:
- Title:- Title of presentation
- Author:- Name(s) of author(s)
- Subject:- IEEE P802.3dq Pin-Optimized PHY Interface Task Force
- The "Document Information" fields in a PDF file can be entered as follows:
- Adobe Acrobat: Either use the menu options: "File" -> "Document Info" -> "General" or the shortcut CTRL-D.
- Adobe PDFWriter: When the "Save PDF File As" dialogue appears hit the " Edit Document Info." button, enter the information and then hit the "OK" button.