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Re: [802SEC] +++ LMSC P&P Revision Ballot +++ LMSC Procedures and Policies



Thanks for your comments and suggestions.  FYI, I started to add line numbers prior to issuing these ballots, but since the originals approved for ballot did not have them, I decided not to for now.  Next time I submit documents for balloting approval I will include line numbers at the time of submittal.


I have tried using our balloting tools in the past.  When I tried, some people used them, some people did not, and some developed their own format.  It was such a mess and cost me so much extra time that I gave up.  Using a balloting form also constrains the spontaneous dialogue we often have over each others comments.  The current format allows all the dialogue to be captured which I feel would often be lost if a formal ballot form were used.  I see that as a big negative.  And for ballots on the scale that we do (15 people or so) I’m not sure a ballot form has much of an advantage over e-mails.


For now, e-mail responses with the title of the ballot being commented in the subject line is the proper format (as you have provided).  We will compile all relevant content from such e-mails into a comments list.  In your e-mail, simply reference the clause number of concern and the existing text in ballot, and comment or state what changes you desire.  I find it’s not that hard to just cut and paste from the ballot to the e-mail.  And frankly this is what we’ve been doing for the last several years so hopefully everyone is accustom to it.   When developing a proposed resolution to the ballot we will parse the comments and develop the proposed resolution based on those comments.


Anyway, sorry for any inconvenience.  I’m open to trying a balloting tool again if I get a commitment from the EC to actually use the tool. 




Matthew Sherman, Ph.D.
Senior Member Technical Staff
Office: +1 973.633.6344

From: Geoff Thompson []
Sent: Sunday, May 15, 2005 1:09 AM
To: Sherman, Matthew J. (US SSA)
Subject: Re: [802SEC] +++ LMSC P&P Revision Ballot +++ LMSC Procedures and Policies



We are an organization that is in the business of commenting on documents.
Just why is it that we are not using any of the tools that we have developed and debugged over the years for comment on your P&P documents?

        - Please put line numbers on your drafts

        - Please specify how you want us to submit comments
          (I would suggest Roger's tool from 802.16)

New text, bottom of page 3:

"WG meetings shall not be scheduled to coincide with the time of the tutorial programs."

should be changed to:

"Meetings of TAGs, Working Groups, or their sub-groups shall not be scheduled to overlap with the time of the tutorial programs."

On page 2 where it is proposed to remove the text that says:

"In the vote tally, Approve votes (and Abstain votes) include those votes that were initially Disapprove where the voter has accepted the resolution of the voter's comments and changed the vote to Approve (or Abstain). Disapprove votes include only those votes where some comment resolutions have not been accepted by the voter and the voter continues to disapprove."

I object to the removal, further I would like to add text that requires that any motion not accompanied by the required data will be removed from the agenda. Any approval granted to a motion that does not have the required data shall be reversed.



At 05:04 AM 5/14/2005 , Sherman, Matthew J. (US SSA) wrote:

Dear EC members,

Attached you will find the text for an LMSC P&P revision ballot on LMSC
Procedures and Policies. This ballot was approved at the Friday March
18, 2005 EC meeting. The text is identical to that presented at the
meeting (but changes have been highlighted).  The purpose and rationale
for the ballot are as given in the attached ballot document.

Ballot Duration:  5/14/2005 - 6/14/2005 @ 11:59 PM EST

WG/TAG chairs, please distribute this P&P revision ballot to your
groups, and invite them to comment through you. Please direct any
comments on this revision to the EC reflector for collection.  Please
maintain the words 'LMSC Organization' in the subject line to ease the
collection process.

Thanks & Regards,


Matthew Sherman, Ph.D.
Senior Member Technical Staff
Office: +1 973.633.6344

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.

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