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Re: [802SEC] Monday EC item


Thank you for the valuable input. 

Our intent (11/15) is to follow this process, as we have previously,
especially as it is mandated by IEEE that contracts department has the
final signature on any placement in conjunction with our work in 802. We
are quiet familiar with the person already responsible.

With regards to competitive, as I detailed to Geoff we have arranged for
FOUR proposals.

Thanks again.

Best Regards,


-----Original Message-----
From: Grow, Bob [] 
Sent: Wednesday, July 13, 2005 5:02 PM
To: Stuart Kerry;
Subject: RE: [802SEC] Monday EC item


I recently got reminded of something in the IEEE-SA Operations Manual that
also applies in this situation.

5.3.13 Contracting

IEEE Standards meetings may require contracts for various services.
These services include but are not
limited to hotel services and meeting management services.

The IEEE Standards Sponsor committee or designee shall review all
contracts connected with running a meeting. It is encouraged that these
contracts be reviewed by IEEE Conference Services prior to signing.
Contracts are subject to limitations as defined in IEEE Policy 12.6.

All meeting contracts shall be maintained in a readily accessible file at
the IEEE Standards Department for audit purposes. It is the responsibility
of the IEEE Standards Sponsor chair or working group chair to send a copy
of the contract, when executed, to the IEEE Standards Department promptly
for retention within the IEEE.

In signing a contract, competitive bidding procedures shall be used
whenever practical. If competitive bidding is not practiced, the IEEE
Standards Sponsor committee or working group chair shall be prepared to
provide justification. 

I don't think our process is clear if the IEEE Conference Services review
would precede EC approval or comes after, but it is something to consider,
and the review is something I personally would want done before giving
unconditional approval for signing of a services contract.


-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[] On Behalf Of Stuart Kerry
Sent: Wednesday, July 13, 2005 12:11 PM
Subject: Re: [802SEC] Monday EC item

This agenda description may have to be altered as we have only recently
received the 3 proposals back from potential suppliers. In fact the item
is a joint 11/15 Chairs action. A  forth proposal is due Friday. At which
point we are planning to present these to the Wireless Chairs as they are
at our Joint Interims, and to made a determination as to which supplier we
are to recommend for consideration by the 802 EC.  The next step is to
provide all documentation and all proposals with our recommendation for
approval to the EC in a timely manner, but with a consideration of time
for review in an orderly fashion by the EC members.
/ Stuart


From: []
Sent: Wednesday, July 13, 2005 11:39 AM
To: Stuart Kerry
Subject: RE: Monday EC item


The following seems like a pretty major item

5.20 MI  Approve vendors for attendance, documentation, connectivity  -
Kerry   10   09:20 AM 

Do you have any material to be distributed in advance on this?
I do not recall having seen any.


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This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.