Re: [802SEC] IEEE Annual Election Ballot Mailing--problems with mailed ballots, FYI
Why not just tell folks to vote on-line ??? It's quick, easy, and not
subject to mail delays and screw-ups. :-)
Try it ... you'll like it !!! :-)
Dr. Everett O. (Buzz) Rigsbee
Executive Secretary, IEEE-802 LMSC
PO Box 3707, M/S: 7M-FM
Seattle, WA 98124-2207
Ph: (425) 373-8960 Fx: (425) 865-7960
Cell: (425) 417-1022
From: Paul Nikolich [mailto:paul.nikolich@ATT.NET]
Sent: Friday, August 01, 2008 8:45 AM
Subject: [802SEC] IEEE Annual Election Ballot Mailing--problems with
mailed ballots, FYI
Dear EC members,
FYI, in case you are asked why ballot packages haven't been received
receive the below message from the IEEE Election staff regarding the
Election ballot mailings. Evidently the ballots mailed to Canada will
delayed as well as many with address issues.
----- Original Message -----
Sent: Friday, August 01, 2008 11:37 AM
Subject: Issues With IEEE Annual Election Ballot Mailing
> To: Members of the IEEE Board of Directors
> Members of the IEEE Tellers Committee
> IEEE Annual Election Candidates
> IEEE Computer Society Annual Election Staff
> This is to inform you that we have encountered two related issues with
> IEEE Annual Election ballot mailings and have taken action to resolve
> On Friday, 25 July, the IEEE Annual Election ballot packages were
> 282,198 voting members.
> On Monday, 28 July, our International shipping vendor advised us that
> ballots addressed to Canada were missing zip codes. The Canadian
> were immediately returned to the election vendor for reprinting.
> On Tuesday, 29 July, twenty-two ballot packages were returned to the
> election vendor as non-deliverable. We determined that some mailing
> addresses that had a company name for a member had street address
> This affected a subset of 53,000 ballot packages across all Regions.
> The following actions are being taken:
> 1. IEEE IT is preparing corrected data files to be shipped to the
> as follows:
> a. Canadian files by 08/01/2008
> b. All others by 08/04/2008
> 2. The election vendor was instructed to have enough materials for
> reprinting and re-mailing of the affected ballot packages.
> IEEE Computer Society ballot packages were also affected, printing was
> stopped, and ballots were not mailed. New files are being prepared to
> to the vendor.
> In the event that a member receives multiple ballots, processes are in
> place to ensure that only one vote is counted.
> We are continuing to monitor this situation daily to ensure the issues
> resolved as quickly as possible. We are also working with the team to
> determine the complete financial implications associated with the
> reprinting and re-mailing.
> If you have any questions, or need further clarification, please feel
> to contact either Carrie Loh at <email@example.com> and +1 732 562 3934,
> Fern E. Katronetsky
> Executive Director
> IEEE Foundation & Awards
> 445 Hoes Lane
> Piscataway, NJ 08854 USA
> Tel: +1 732 562 3932
> Fax: +1 732 981 9515
> Email: firstname.lastname@example.org
> IEEE. Fostering technological innovation and excellence for the
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