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Re: [802SEC] Balloting Issues! IMPORTANT!!!!!!!!!!!


I'm really pleased to hear that the Balloting Center is seeking 802's 
opinion on its operation. Here are my comments for incorporation into 
our response.

The Balloting Center has done a good job of running my electronic 
Invitations to Ballot. However, I have had many frustrations with 
them in running my first two Sponsor Ballots. I have observed:

*an general unwillingness to commit to a schedule and an occasional 
retraction once a commitment has been made

*a distribution of a recirculation to the wrong ballot group

*the distribution of a ballot announcement, without review by me, 
that included many serious errors (e.g., the URLs were wrong) and 
that released a password without my approval (it wasn't an important 
password, but the Balloting Center had no way to know this)

I have tried to work constructively with the Balloting Center. For 
example, following discussions and a meeting, I revised my comment 
submission database program to create output in the Balloting 
Center's XML format. {It turns out that this was not very useful.}

Here is what I would like to see:

(1) The option to run my own ballot using the ballot group created by 
the Balloting Center. This would take less of my own time and energy 
and could be done on a tighter and more predictable schedule. The 
hardest part would be to ensure that I understood the RevCom 

(2) The following changes in the Balloting Center's operations:

(a) A procedure for committing to a ballot launch date one week 
before the actual launch. At this date, the Working Group Chair 
should submit the ballot announcement for review. The announcement 
should include the URL to the ballot package on a server to be 
arranged by the Chair. The ballot package need not actually be posted 
to that server until the day of the launch. Alternatively, if the 
Balloting Center is asked to post the ballot package, then they 
should be willing to promise 48-hour service.

(b) A commitment to offer the Working Group Chair the opportunity to 
review the announcement before the launch.

(c) A process to return comment data to the Working Group in a 
structured format that can be readily imported into a database. Right 
now, all we get is an email record of each comment.



>Dear Jim:
>As I mentioned on my previous E-mail, we at the IEEE Standards Department,
>are committed to enhance the environment for developing standards,  With
>that in mind, we would like to give the 802 participation (voice) regarding
>balloting services' issues.  Therefore, we would like to ask you in your
>capacity of working group chair, if you were to change the system at the
>balloting center, what would do?. What things do you think can be done
>We would appreciate your comments and especially , being as specific and
>objective as possible.
>Please bear in mind that your comments (802 group) may be an important tool
>to help us improve our services.
>Angela O.
>:- > :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :-> :->
>Angela Ortiz
>Program Manager - Technical Program Development
>IEEE Standards, 445 Hoes Lane
>Piscataway, NJ  08855-1331  USA
>Telephone:  +1 732 562-3809
>Fax:              +1 732 562-1571
>E-m:  ><