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Re: [802SEC] Motion for Friday: Meeting Planner's RFQ cycle plan

I would like to add this item to the consent agenda for Friday. If there
are objections, please email me/Buzz ASAP so we can resolve ASAP.

Motion: That the EC adopts the following work plan for requesting bids
and subsequently adopting the meeting planner contract:

*	Executive Secretary and Treasurer to develop a comprehensive RFP
document to be circulated to interested vendors by Jan 2, 2007.
*	Vendor bids are to be accepted until Feb 28th, 2007.
*	A subcommittee of the EC to consider responses and recommend a
vendor to the EC by the March 2007 plenary. 
*	EC would then authorize formal contract negotiations with
selected vendor.
*	Executive Secretary to formally negotiate a contract with the
selected vendor
*	Final contract presented to EC for approval June 15th, 2007 (>
30 days prior to July plenary).
*	EC will conduct a final vote on the contract at the July 2007
*	Exec Secretary and IEEE Procurement will execute final agreement
and contract will become effective

It is the expectation of the EC that this contract would be valid for 2
years, and be optionally extensible for 4 additional years after which
time the RFQ cycle would be repeated.

> john  
> Treasurer, IEEE 802 Executive Committee
> Tel 770 708 7375 (ESN 268) 
> Fax 770 708 7376 * Email 
> Mail 4145 Ivy Chase Ln, Suwanee, GA 30024 

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